Great Opportunities to Work From Home in a REAL Business


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant

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Virtual Assistant

30-40+ hrs/week – 40k Annually

Please Note: This job is being posted on behalf of Mike Campion (www.growmycleaningcompany.com ) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Mike Campion is the owner of Grow My Cleaning Company where we help owners of cleaning companies get more time and money freedom, grow faster, and have more impact and better lives! Our vision is to enroll 100 owners of cleaning companies every month so we can help them spend more time with their families, get the financial freedom they work so hard for and impact their communities!

We are looking for a Great Assistant who is caring, organized, kind, thoughtful, smart, and proactive! As our assistant some of your responsibilities will be managing and maintaining clients, managing project timelines, planning events, conducting training meetings, managing and scheduling breakthrough calls, booking and scheduling travel arrangements, managing our Facebook group and YouTube channel (uploading, posting, editing, commenting, montioning, managing members, etc) and helping to grow our business by coming up with ways for us to do what we do, only better!

In addition to the above the successful candidate must possess the following qualities:

  • warm, confident, friendly, and compassionate
  • excellent communication skills both written and verbal
  • detail-oriented with high standards of excellence and a strong work ethic
  • accountable, responsive, and reliable
  • superb follow-up and follow through skills
  • excellent client services skills
  • a go-getter who excels at what they do
  • a proactive problem solver – someone who comes to the table with solutions
  • a self-starter who is self-efficient and able to work independently
  • someone who is on top of it and gets things done when they say they are going to get it done!

You’ll need to be experienced with these tools:

  • Clickfunnels
  • Google Docs
  • Facebook and YouTube (for business)

Knowing these tools are a plus!

  • Facebook Ads
  • ScheduleOnce
  • Ontraport 

Position Details

  • This position is an employee position.There are no benefits with the position.
  • This is a full time position with 30-40 + hours . 
  • Flexible hours – as long as you are getting things done in a timely fashion and are on top of all appointments and tasks, you can create your own schedule.
  • You must be available during pacific time and for periodic check-ins throughout the day, off hours and on the weekends as needed.
  • The pay rate for this position is $40,000 annually.
  • We’re looking for someone to become a long-term (3+ years) employee.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Mike Campion or Grow My Cleaning Company directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Grow My Cleaning Company Virtual Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there!  I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant and the type of tasks you performed.  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with managing client processes, signing up and enrolling new clients, following up with them, scheduling calls, collecting payments, answering inquires, etc. (red font, Verdana, 3 sentences)
  • Paragraph #3:  Your experience with managing and administering a Facebook group and the type of tasks you did, and your level of experience from 0-10 with Google Docs and Clickfunnels. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Where you see yourself in three years and your availability (days and hours) on pacific time zone. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • on the Grow My Cleaning Company website, how many steps does Mike say it will take to get you from zero to a multi million dollar cleaning company?
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account, please provide your profile link

Be sure to attach a resume.  Thanks!

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Executive Virtual Assistant

40 hrs/week

Please Note: This job is being posted on behalf of Karen Coffey Coaching (https://karencoffey.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Karen Coffey is the creator of the  “Making Agents Wealthy” which is the #1 Results Oriented Program for Women in Real Estate. Our company, Karen Coffey Coaching provides webinars and training to top real estate companies in the US.

We’re looking for a virtual assistant to initally support our Operations Director.  You’ll dive right in and help her with the technical pieces of onboarding customers with Infusionsoft (so you’ll need to have experience with a CRM). You’ll also monitor and track our webinar stats from our Facebook ads and invite those users to our Facebook group.  You’ll be talking with our clients, assisting them with their questions and helping them resolve any issues, along with owning the main email inbox.. In this position, you’ll have the opportunity to grow and take on more respnsibility as our Director focuses on more strategic responsibilities.

We’re looking for an Assistant who possesses the following qualities:

  • Friendly and customer service oriented — has experience with, and loves talking to customers.
  • Ability to adapt very quickly.  Things change at the last minute, so you must be flexible!
  • Tech savvy — you’re familiar with Infusionsoft ideally (or have worked with other CRM campaigns extensively).
  • Excited about growing in the position — obsessed with the work.
  • High standards of excellence.
  • An action taker, quick thinker, with a strong work ethic. 
  • Detailed oriented, experienced with coordinating and managing many moving parts. 
  • Sharp with a good sense of humor. 
  • Able to maintain a positive attitude and provide a high level of service.
  • Intuitive. Able to anticipates problems before they arise.
  • Innovative, forward-thinking, and growth-oriented.
  • Exceptional organization and communication skills.

Experience in the real estate industry is a plus but not required.

You’ll need to be experienced with these tools:

  • Infusionsoft — highly proficient with this or another type of CRM.
  • Google Suite — specifically skilled with Google sheets
  • Calendaring app such as Schedule Once, Calendly

Position Details

  • This is a 40 hrs/week contract position. 
  • You must be available during morning hours (beginning approximately 9:00 am eastern time) and also at times, 3 pm on Tuesday and Thursdays.
  • The pay rate is $18/hr.
  • This is a long term (3+ years) opportunity.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Karen Coffey directly.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Karen Coffey position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with talking to clients.  (black font, Verdana, 3 sentences)
  • Paragraph #2: Your experience managing Facebook groups. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of experience with implementing and managing Infusionsoft campaigns (or using another CRM tool for campaigns).  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, and why a new position interests you. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1)  one of the things Karen’s program teaches women from her website.

2)  a closing salutation including your name, email address, and phone number

Be sure to attach a resume.  Thanks!

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Virtual Administrative Assistant 

10-20 hrs/week

Please Note: This job is being posted on behalf of Sprintwell (https://www.sprintwell.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants. 

Ryan Seamons and Charbel Semaan are the founders of Sprintwell. Sprintwell has a team of veteran designers and product managers from Google, LinkedIn, and hypergrowth startups that help teams solve their biggest business challenges using proven sprint frameworks, coaching, and training. 

We’re looking for an organized, conscientious, humble and resourceful assistant who is resilient, proactive and flexible. You will be our gatekeeper, handling day-to-day administrative tasks, creating and managing daily tasks and to-do lists, organizing and managing projects and timelines, organizing client events/workshops, and managing emails, calendars and schedules. You must have strong written communication skills, be friendly and compassionate, and have the proven ability to be one step ahead of us, preempting our needs and helping to keep us on track at all times. 

In addition to the above, our successful candidate will possess the following skills and qualities:

  • exceptional communication skills – both written and verbal
  • accountable with strong follow-through and excellent judgment skills
  • a proactive problem solver – someone who can identify problems and suggest solutions!
  • effective time and task management skills
  • exceptional client services skills
  • highly motivated, hardworking, resourceful, and reliable with a strong work ethic!
  • ability to take the initiative and anticipate our needs
  • exceptional organizational skills with a proven track record of attention to detail
  • experienced with coordinating and delegating many moving parts, ability to multitask effectively
  • owns a Mac!

You’ll need experience with the following tools:

  • Google Suite
  • Slack
  • Trello (or a similar Project Management tool)

Having experience in these tools will be a plus!

  • HubSpot
  • WordPress
  • Bootstrap 4 (HTML/CSS/JS)
  • Social Media (for business)

Position Details:

  • This position is a contractor position.
  • The position will be approximately 10-20 hrs per week and can grow to more hours with the right person and as the need arises.
  • Morning hours are needed to check emails and to get the day started for our entrepreneurs, with the flexibility to do tasks throughout the day.
  • Periodic check-ins during the day or off-hours may be needed.
  • The starting pay rate is $20/hr. 
  • Please do not apply if you are looking to grow your own Virtual Assistant business or are looking to work with several clients. We are looking for someone who will be dedicated to our entrepreneur.
  • We’re looking for someone to become a long-term (3+ years) team member. 

How to Apply:

Email: jobs@profitfactory.com (please do not contact Ryan Seamons, Charbel Semaan or Sprintwell directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Sprintwell Virtual Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (include the number of years of experience you have and if you have experience as an admin for multiple bosses) and managing your boss’s emails, schedules, and calendar. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us if you own a Mac and your level of proficiency from 0-10 (0 being the lowest) with Google, Slack, and Trello with a brief synopsis of your experience using these tools and if you have any experience with the other tools mentioned in the job posting. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your background and your experience with preparing your boss’s day by organizing their tasks and schedule, providing daily action items and to-do lists and how you will be one step ahead of them anticipating their needs. (blue font, Verdana, 4 sentences)
  • Paragraph #4:  If you are/are not currently working (if you are, please let us know if you are planning to leave for this position), your availability throughout the day from M-F PST, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume.  Thanks!

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Virtual Assistant 5-10hrs/week

Please Note: This job is being posted on behalf of Kellianne Jordan Photography (www.kelliannejordan.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Kellianne Jordan is a lifestyle wedding and portrait photographer. At Kellianne Jordan Photography, we provide excellent client services while creating a fun experience, and making it as easy as possible to get great images and finished products by doing everything for the client.

We’re looking for a virtual assistant who will go above and beyond, is energetic, fun and kind, with photo editing and graphics experience.  Please do not apply if you are a professional photographer or looking to grow your photography business. This is an administrative assistant position.

You must be great at following procedures while seeing the big picture and be able to work done independently, ensuring all tasks are done accurately and on time. Some of your responsibilities will include managing Kellianne’s email inbox, schedule and calendar, checking and responding to client emails, calling clients and sending reminders, editing videos and posting to YouTube, posting Pinterest blog posts and tagging, retouching photos, designing pamphlets and newsletters, managing Social Media comments, and creating processes and procedures to help create a structured environment. 

You must have strong client services skills and be highly engaged, helpful, and patient while maintaining a positive attitude during all interactions with our clients. 

In addition to the above, we’re looking for an assistant who possesses the following qualities:

  • high standards of excellence with a strong work ethic
  • intuitive, able to anticipate problems before they arise
  • outgoing, supportive, and friendly with a good sense of humor
  • exceptional organizational skills and detailed-oriented
  • a proactive action-taker, who can work independently without prompting
  • innovative, forward-thinking, and growth-oriented
  • tech-savvy with the ability to pick up on software quickly
  • photography editing experience is a must!
  • basic graphic art skills (creating brochures, newsletters, etc)
  • you MUST own a Mac!

You’ll need to be experienced with these tools:

  • Photoshop
  • In-Design (basic understanding)
  • WordPress (basic understanding)
  • Google Apps

Experience with these tools is helpful but not required:

  • Honeybook
  • Campaign Monitor
  • Wave
  • Trello

Position Details

  • This is a contractor position.
  • We are NOT looking for a photographer or someone who is looking to build their photography business.
  • This is an administrative assistant position so you must have administrative or executive assistant experience.
  • If you have worked for a photographer before, this will be helpful but is not a requirement.
  • The position will be starting at 5-10 hours per week and can increase as the need arises and with the right person.
  • Hours are flexible and can be determined, however, weekend hours will be needed (approximately 1-2 hours to check emails and to follow up with clients).
  • You MUST own a MAC!
  • Pacfic Time Zone candidates are preferred.
  • The starting pay rate for this position is $17/hr. 
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Kellianne Jordan or Kellianne Jordan Photography directly, doing so will disqualify you from the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Kellianne Jordan Photography Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your administrative assistant experience with managing your boss’s email, calendar, and schedule and how you always ensure that you get your tasks done accurately and on time. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience (include the number of years) with editing photography, video uploading, and editing, and creating newsletters, brochures or pamphlets. (red font, Verdana, 3 sentences)
  • Paragraph #3: If you own a Mac, and your level of experience from 0-10 with Photoshop, In-Design, WordPress and Google Apps and in what capacity you’ve used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, the PST hours and days you are available to work, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentences closing providing the following: 

  • From Kellianne Jordan Photography website, what are the three photography categories that Kellianne offers?
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the profile link.

Be sure to attach a resume.  Thanks!

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Virtual Assistant 20-25hrs/week

Please Note: This job is being posted on behalf of Meaningful Partners (http://meaningfulpartners.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Meaningful Partners is an equity firm that invests in purposeful businesses and helps them accelerate their growth and performance.

We have an exciting opportunity for a Great Virtual Assistant to support our small Team.  Reporting to the Vice President, you’ll be the quintessential admin working on tasks that include complex travel booking and meeting scheduling, managing an email inbox, and organizing and entering customer information into our CRM.  This is just a sampling of what you’ll be doing. Once you’re up and running, we’d love you to assist with industry research and investor relations.

The successful candidate will be a good representative of our high touch, high caliber brand and possesses the following qualities:

  • People-oriented —  provides a warm professional experience over the phone. 
  • Accustomed to working with high net worth clients.
  • Very flexible, takes last minute changes in stride.
  • Strong scheduling skills– can think ahead of the times needed between many appointments and flights and schedule accordingly without assistance.
  • Verrry organized and can think ahead of what’s needed.  
  • An action taker, quick thinker and glass half-full individual.
  • Experienced in coordinating and delegating many moving parts. 
  • Quick on your feet and able to fill in the gaps without a lot of details.

You must be available to attend a virtual morning huddle every Monday from 9 am – 11 am PST.

Experience in working in private equity environments a plus!

You’ll need to be comfortable with using these tools:

  • Google Drive  (Mail, Sheets, Docs)
  • Outlook
  • Microsoft Suite (especially Excel)
  • Some type of scheduling app.
  • CRM such as Salesforce, Infusionsoft, Ontraport.

Position Details

  • The position will be between 20-25 hours/week.
  • The starting pay rate for this position is $18/hr. 
  • You must be able to commit to a long term (3+) partnership.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Meaningful Partners directly.  Thank you.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Meaningful Partners position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including any experience with high net worth clients or investors.  (black font, Verdana, 3 sentences)
  • Paragraph #2: Rate your scheduling/travel booking experience on a scale of 0-10 and tell us why you chose that rating.  (red font, Verdana, 3 sentences)
  • Paragraph #3: An example of your strong organizational skills.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, and why a new position interests you. (black font, Verdana, 3 sentences)

A closing salutation including your name, email address, and phone number.

Be sure to attach a resume.  Thanks!

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BrandMaps.png

Remote Full Time HR/Virtual Assistant

Please Note: This job is being posted on behalf of Brand Maps https://www.brandmaps.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

We’re excited to add a Virtual Assistant to our Brand Maps Team! In this position, you’ll support our CEO and Director of Operations, along with working closely with a great team. As a full-time Brand Maps employee, you’ll have access to health and dental benefits along with unlimited paid time off (within reason of course!)

*The Company*

Brand Maps Inc. owns a variety of consumer product companies. Each brand has a unique story with the ultimate goal of helping customers simplify and enrich their lives. Our flagship brand, Panda Planner, is a system for prioritizing daily tasks to help you get more done in less time and gradually shift your outlook from negative to positive. 

An early stage startup and a fully remote team, we take ownership of our work and operate with a great deal of autonomy. We move, improve, and fail fast – having fun every step of the way! We are a results-driven organization with an awesome team. In short, we get stuff done.

*The Culture*

We are a tiny team of happy, passionate people who know how to hustle. As an early stage startup, we have a laid back remote-office and a great deal of autonomy because we know when it’s time for fun and when to get shit done. 

*Job Brief*

Here are a few areas that you’ll be responsible for managing: 

  • HR — onboarding team, payroll management (using Gusto), worker’s comp.
  • Financial — work with our CPA and accountant on bookkeeping, sales tax management for eCommerce store (Shopify and Amazon) and other financial tasks.
  • Passwords and accounts management. (LastPass)
  • Software support (email management via Klaviyo and other cloud-based software)
  • Providing weekly KPI updates
  • Manage our Google drive
  • Responsible for all contracts and paperwork for employees and contractors
  • General admin support for the CEO & Director of Operations

About You:

  • At least 1 year basic HR experience with payroll, onboarding, work comp. You must be good with numbers and love handling the details like payroll.
  • Strong basic financial processing experience, knows how to work with financial experts to keep our books/sales tax up to date. 
  • Friendly and responsive especially when interacting via email, chat app, text, or phone with clients and staff. 
  • GREAT with technology & software– knows their way around  (or can quickly learn) Shopify, Amazon Seller Central; has worked with Quickbooks Online, Slack – and can pick up any new software very quickly. 
  • Strong team-oriented attitude.
  • Can work independently and is proactive, flexible and resourceful.
  • Precise in your communication. 
  • Detail-obsessed.
  • SUPER organized.
  • Great project manager

What you’re NOT:

  • Easily overwhelmed
  • Have an AOL email address
  • Clock watcher (looking to put in minimal work and cut out at exactly 5pm)
  • Distracted
  • Slow Learner
  • Unwilling to work hard
  • Lacking in self discipline
  • Unprofessional 
  • Boring

Details you’ll want to know:

  • This is a full-time, W2 position with health and dental benefits. (benefits start after 90 days)
  • The starting pay rate for this position is $18 USD/hr

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Brand Maps directly.  Doing so will remove you from consideration.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city, province).  I’m interested in the Brand Maps position.”

In the body of the message, please write me a 14 sentence email including:

Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”

Paragraph #1: Why you’re a great fit for this position — be specific!  (black font, Verdana, 3 sentences)

Paragraph #2: Tell us what kind of HR experience you’ve had, specifically in handling payroll.   (blue font, Verdana, 3 sentences)

Paragraph #3: Your experience with tools such as Shopify, Quickbooks Online or other tech tools/apps.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not working and why a new position interests you. ( black font, Verdana, 3 sentences)

A closing salutation including your name, email address, and phone number.

Be sure to attach a resume.  

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Virtual Employee — Marketing Assistant

Please Note:  This job is being posted on behalf of Advance Your Reach (www.advanceyourreach.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Advance Your Reach helps individuals, entrepreneurs, and organizations grow their businesses and spread their message through stages.  We want employees who can live our company values of Grit, Success, Belief, Respectful Influencer, Mission-Driven, and Oozing Positivity.

The AYR Marketing Department handles all the marketing plus almost all the creative and technical services for the company (design, emails, etc) company wide.  Beyond digital marketing, they support the sales department/speakers a lot (decks, printed collateral). They have a live event each year plus a digital product launch. 

We’re looking for a Virtual Marketing Assistant to support the Marketing Director. This is a full-time employee position with paid time off and holidays.  

Job Description:

https://docs.google.com/document/d/1ujumENwuRlOMuP-mDIRR_22MX0xwbtTsdegEvll5n5E/edit

 A typical day might look like this:

  • Review emails/tasks in the morning
  • Update the ongoing agenda with questions, things for the Director to review
  • Morning huddle no earlier than 10 am ET, discuss agenda, open items, and the big 3 for each of us that day starting every day then moving to 2-3 times/week.
  • On to the day’s tasks – defined by the big 3
  • Check in around 4 pm ET via Slack

You must have intermediate Google sheet skills — able to format correctly, color code, map cells correctly etc.  One of the Director’s biggest pet peeves is ugly spreadsheets! 

Other skills required:

  • Google Suite
  • CRM experience — Salesforce, Hubspot
  • WordPress

Position Details

  • This position is a virtual employee position. We offer two weeks of PTO and standard holidays (no health benefits are offered).
  • The position is 30-40 hours per week with overtime as needed. 
  • Hours of work are 9:00 am to 5:00 pm MST. Flexibility is needed at times, depending on business needs.
  • The starting pay rate for this position is $18/hr.
  • We’re looking for someone to become a long-term (3+ years) employee.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Advance Your Reach directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Advance Your Reach Marketing Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your full name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience working as a marketing assistant.(black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience with running reports, keeping templates up to date and setting up and managing project tasks. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency on a scale of 0-10 with Google Sheets and a CRM ( please tell us what CRM you are skilled in). (blue font, Verdana, 2 sentences)
  • Paragraph #4:  If you are/are not currently working, if you are able to meet each morning at 10 am EST. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • On the Advance Your Reach website, what is our mission over the next 9 years?
  • a closing salutation including your name, email address, and phone number.

Be sure to attach a resume.  Thanks!

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On-Site / Virtual Assistant 40+ hrs/week

Employee Position + Benefits $29/Hr

 

Please Note: This job is being posted on behalf of James “Jeff” Peoples (https://www.windowbook.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Jeff Peoples is the CEO and Founder of the software company Window Book, Inc. and Peoples Realty. Window Book develops and sells software to companies that mail or ship packages so they can get the best rates, get better delivery service, reduce labor costs, improve the productivity of the existing workers, reduce regulatory compliance issues and enable workers to do higher value work. Our clients produce half of all the mail delivered in America and have shipped billions of dollars in parcels.

The position available is for an experienced executive/personal assistant who will be working 60% remotely and 40% onsite in our Cambridge Massachusetts office.

We’re looking for an executive/personal assistant who is a strong, confident, highly organized “chief of staff” type of assistant to take the lead in advancing projects and tasks across the spectrum of the CEO’s business and personal responsibilities. You will be the right-hand person to our CEO, having daily working meetings with him where you will focus on top priority projects, clarify objectives and outlines, and report project progress, updates and completions.  You will be the point person for optimizing processes, following up with projects and team members, and delegating tasks to ensure that projects are completed successfully and on time. You must be comfortable speaking up and clearly communicating any issues immediately to the CEO ensuring that the tasks and team stay on track. You must have the courage and ability to fail, learn, and admit your mistakes in order to become a better and more effective person. You must be driven by the mindset of “accomplish on their own or delegate and manage.”

As our executive/personal assistant, some of your responsibilities will include calendar and travel management, expense reporting, scheduling, email management, office maintenance, building maintenance and various office and administration management tasks. The right candidate will have strong project management and delegation skills to utilize the available resources to complete these tasks and give excellent reporting on accomplishments and challenges. You will be assisting with moving business plans forward (growing business and finding investors), assisting in coordinating family and estate projects and overseeing the maintenance and small repairs of the office building.

In addition to the above, the successful candidate is one who possesses the following qualities:

  • ability to collaborate with team members and contractors
  • a self-starter who is self-efficient and able to work independently
  • a proven track record of attention to detail
  • strong writing skills, particularly the ability to extract tangible, measurable goals from complex concepts and communicate them effectively to other team members
  • a proactive problem solver – someone who comes to the table with solutions
  • experienced with coordinating and delegating many moving parts/projects
  • innovative, forward-thinking, growth-oriented, with a strong work ethic
  • conscientious, reliable, hardworking, flexible and responsive
  • exceptional time management and task prioritization skills
  • assertive, yet diplomatic in communication style
  • ability to delegate effectively, manage consistently, and hold employees and subcontractors accountable
  • highly professional with the ability to be discreet with sensitive and confidential information

You’ll need experience with the following tools:

  • Outlook (Calendar and email)
  • Gmail
  • Microsoft Office 365 – Word, Excel

Being familiar with the following tools will be helpful!

  • CRM Software
  • Slack
  • Trello

Position Details

  • This position is an employee (W2) position with comprehensive benefits (health, dental, 401K, PTO, sick time, holidays, internet and phone stipend, and PC provided).
  • Minimum 5 years of executive administrative assistant experience supporting a top-level executive.
  • Minimum 5 years of Project Management experience in a fast paced environment.
  • The position is 40+ hours per week. 15-20 hours will be needed onsite (Cambridge Massachusetts office) with the remaining hours being remote.
  • You must be available to work and have meetings between the hours of 9:30 am to 2:30 pm est, with flexible hours to handle projects and tasks.
  • Occasional weekends may be needed.
  • You must be available for periodic check-ins throughout the day and off hours as needed.
  • The pay rate for this position is $29/hr.
  • We’re looking for someone to become a long-term (3+ years) employee.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Jeff Peoples or Window Book directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in Jeff Peoples – Window Book Executive Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an executive/personal assistant for a CEO (include the # of years) and the type of tasks you managed. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about a time that you had the courage to fail, learn, and admit a mistake at work and how you became better because of it. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your project management experience (include the # of years), the type of projects you managed, how you managed timelines, and delegated tasks to team members, and the type of progress updates you provided to your Boss/CEO. (blue font, Verdana, 4 sentences)
  • Paragraph #4:  If you are/are not currently working, the eastern time hours and days you are available to work from home and in the office located in Cambridge Massachusetts, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________________________ 

Executive Assistant 30 + hrs/week

Please Note: This job is being posted on behalf of David Newby (www.SolomonWisdomSociety.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

David Newby is the founder of Solomon Wisdom Society where we help modern-day kings (billionaires and royalty) wield King Solomon’s transcendent trillionaire wisdom to forge lasting legacies of success for multiple generations to come, providing wisdom and help with family dynamics and communication. We do this with MasterMind retreats, our LegacyBuilders coaching program, and our Solomon Says app which helps our clients make their BEST decisions.

We are looking for a virtual assistant who is skilled with working with affluent and elite clientele, has a can-do attitude, is positive and solution oriented, is pro-business and contribution minded, and loves being around people. You must have confidence in yourself and the ability to communicate with highly successful clients, yet be humble and empathic as we deal with confidential and sensitive topics.

Your primary responsibilities will be communicating with billionaires and multi-millionaires clients, scheduling calls, making travel arrangements, managing our ENT’s calendar and email, ordering and sending gifts to clients, tracking client information and providing weekly summaries on the data tracked, answering inquiries, working with team members and continually looking for new ways to improve and grow the business.

We will only be considering candidates with the following skills and qualities:

  • outstanding client service skills, with the ability to build strong business relationships
  • confident, innovative, visionary, someone who celebrates success
  • resilience, self-sufficient, and motivated
  • high sense of integrity and commitment to client satisfaction
  • outgoing, intelligent, compassionate and confident
  • excellent organization skills
  • skilled communicator (both written and verbal)
  • flexible, conscientious, accountable and proactive
  • intensely focused and enthusiastic – must have a can-do outlook!
  • excellent follow-through skills
  • tech savvy

You’ll need to be experienced with these tools:

  • Microsoft Office
  • Cloud-based tools and systems

Position Details

  • This is a contractor 1099 position.
  • You must have at least two years of affluent clientele and executive assistant experience.
  • The position will start out with 30 hours per week and can grow to full time with the right person.
  • The position will start with three days a week (preferably M-W) and then grow to 5 days a week (M-F).
  • Flexible hours between 9:00 am – 7:00 pm EST.  Afternoons are needed as many of our clients are on different global time zones.
  • The starting pay rate for this position is $17/hr with room to grow to $20.00 an hour in 90 days, with the right person and proven ability to do the job.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact David Newby or Solomon Wisdom Society directly. Doing so will disqualify you from the position. Thank you!)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in Solomon Wisdom Society position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you and your experience (and the number of years) working with affluent clientele. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell me about a situation that demonstrates your confidence to do this job? (red font, Verdana, 3 sentences)
  • Paragraph #3: How many years experience you have as an Executive Assistant, the type of tasks you did and on a scale of 0-10, your level of experience with Microsoft Office Suite and Cloud-based applications. (blue font, Verdana, 3 sentences)
  • If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), the hours and days you are available to work on Eastern Time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________________________

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