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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Administrative Assistant

20-25 hrs/week

Please Note: This job is being posted on behalf of Chris Baylis (SponsorshipCollective.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Chris Baylis is the President and CEO of The Sponsorship Collective and a self-confessed sponsorship geek. Chris launched The Sponsorship Collective with one goal in mind, to build best-in-class sponsorship programs for his clients and help them achieve their revenue goals through coaching, consulting, training, and education.

We’re looking for a virtual assistant who is confident, driven, patient, resourceful, and detail-oriented. Your primary goal will be to help keep Chris stay on-task, organized, and structured. You will be his gatekeeper; managing his email inbox, keeping track of his schedule, managing social media accounts, working with the accountant and providing documentation requested, uploading and optimizing blog posts, editing videos, assisting clients, reviewing sales call applications, creating and maintaining processes and procedures and handling a variety of other administrative tasks.

In addition to the above, the successful candidate must possess the following experience and qualities:

  • excellent people, organization, and communication skills
  • able to juggle multiple priorities and easily adapt to change
  • has the confidence to speak up when our entrepreneur is off-track
  • able to be direct and ask questions when you don’t understand something
  • is proactive, takes initiative and is consistently looking to improve processes and systems
  • excellent at anticipating our entrepreneur’s needs and willing to help vision and craft projects to contribute to the growth of the business
  • resourceful, competent and undeterred by obstacles - someone who takes pride in being able to figure things out on their own 
  • a self-starting, innovative, forward-thinker who can work effectively and efficiently without constant guidance or direction
  • conscientious, responsive and accountable - always follows through, is efficient and meets deadlines
  • friendly, easy-going and approachable
  • tech-savvy - someone who can pick up on new tools and software quickly

You’ll need experience with the following tools:

  • Google Suite & Gmail
  • Microsoft Office Suite
  • Activecampaign (or a similar CRM and Email Marketing tool)
  • Basic WordPress skills
  • Filmora (or a similar Video Editor tool)

Position Details

  • This is a contractor position
  • The position will start with 20-25 hours per week and could move to more hours with the right person  
  • Flexible Hours - Monday - Friday
  • Occasional travel will be needed
  • The pay rate for this position is $20/hr USD
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Chris Baylis directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in The Sponsorship Collective VA position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as a virtual assistant (please include the number of years experience) and what type of tasks you were responsible for handling. (black font, Verdana, 3 sentences)
  • Paragraph #2: How you’ll increase our entrepreneur’s productivity by being his gatekeeper and helping him stay organized and on-track. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about a procedure that you created or a process you streamlined that helped increase efficiency in the workplace. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), where you see yourself in three years and what contributions you can bring to this role. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and the link to your LinkedIn profile if you have one.

Be sure to attach a resume. Thanks!

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Administrative Manager 30+ hrs/week

Please Note: This job is being posted on behalf of Cheryl Hunter (https://cherylhunter.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Cheryl Hunter directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Cheryl Hunter(https://cherylhunter.com/)  helps people and businesses get their messages out to the world on major media (think CNN, Fox News, CBS, Forbes Magazine, etc.) Cheryl is a bestselling author, speaker and TV and podcast host who provides expert commentary for news sources such as Dr. Oz, NBC, Fox News, CNN, Dr. Phil, and PBS.

We’re looking for a confident, very tech savvy,  Administrative Manager to take ownership of this position and be a stakeholder in the outcomes. You'll need to be someone who is inspired by her business, highly organized, experienced (at least 1-year executive assistant experience, preferably virtual), and is highly accountable with an attitude of “the buck stops here.”

You'll be taking over our executive's email inbox, scheduling, interacting with clients, media producers, various team members, and those seeking her services. You'll manage various elements of the podcast including scheduling, pre-interview screening, etc. You'll also interface with and manage tasks of various team members, interns, and freelancers to make sure they're delivering their tasks as expected and on time. You’ll oversee the orchestration and execution of the marketing calendar. You'll need to be VERY tech-savvy as you'll be working with several programs and apps.

The qualified team member is someone who:

  • is an independent and imaginative self-starter who thinks quickly and proactively.
  • needs minimal direction and has the self-confidence to make things happen.
  • has exceptional communication and listening skills and takes impeccable notes.
  • can create repeatable systems (and instruction manuals for those systems) and sets priorities easily.
  • loves technology and apps, has worked with social media, CRMs and podcasts 
  • fun, good-hearted, loyal, kind, committed to making a difference in the world and finds great satisfaction in helping people lead better lives
  • must be available to genuinely commit to the position for at least 3 years, although we hope you'll stay longer!

You'll need to be proficient with these tools:

  • CRM such as HighLevel, Keap, Salesforce, Ontraport
  • Some type of automated email marketing platform (Aweber, Hubspot)
  • All social media platforms (including Facebook pages, groups, and ideally a basic knowledge of Facebook ads) for posting, scheduling, engagement, and administrative back end.
  • Gmail and Google Drive
  • Microsoft Suite (Powerpoint, Word)
  • Some type of scheduling tool such as ScheduleOnce, Calendly or Acuity

Other details about the job

  • This is a 1099 contractor position.
  • In the beginning, you must be able to have a daily call to go through priorities.
  • The position is 30+hrs/week.  
  • The starting pay rate for this position is $22/hr with the opportunity for an increase based on performance.
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Cheryl Hunter directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Cheryl Hunter’s position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience managing small teams. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  Facebook ads, email marketing platforms such as Aweber or Mailchimp, social media, and podcasts.   (blue font, Verdana, 3 sentences)

Paragraph #3: Give us your best tip on how you manage a boss/entrepreneur to ensure that you’re meeting their needs.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

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Virtual Assistant

20-40 hrs/week

Please Note: This job is being posted on behalf of Andy Pack (www.procarewindowcleaning.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Andy Pack is the owner of Pro Care Inc which specializes in award-winning service for window cleaning, gutter cleaning, and pressure washing for residential homes and commercial businesses. Our business is built on commitment and lasting customer relationships, and for over 18 years we’ve earned our reputation for timely, detailed, and courteous service.

We are looking for an experienced administrative assistant who is organized, smart, and self-sufficient. You must be someone who will take initiative and always be one step ahead, preempting our entrepreneur’s needs and the needs of our clients. Some of your responsibilities will include email and calendar management, working with customers and handling phone calls, email inquiries, scheduling, estimates, and billing, creating team job schedules, maintaining vehicle maintenance schedules, assisting with payroll and collecting hours, ordering supplies, creating and maintaining processes and procedures and handling a variety of other administrative tasks. You must be an independent and imaginative self-starter who thinks quickly, and proactively finds ways to help our business run smoothly and efficiently while creating a structured internal environment.

The position will initially start at 30-40 hrs/per week as you will be filling in for our current assistant who is leaving for maternity leave. Once she returns in four months, your hours will be reduced to approximately 20 hours per week with the chance of additional hours - this will be re-evaluated and based on the needs of the business.

In addition to the above, the ideal candidate must be/have:

  • friendly, warm, and easy-going
  • detail-oriented with high standards of excellence and a strong work ethic
  • superb follow-up and follow-through skills
  • responsive, reliable, and accountable
  • effective time and task management skills
  • a go-getter who excels at what they do
  • works effectively without constant and direct supervision or guidance
  • tech-savvy - can pick up new software quickly and is always looking for new tools to automate and improve processes
  • marketing skills are a plus!

Tools they need to be experienced with:

  • Google Drive, Gmail
  • QuickBooks Online 
  • Excel

Experience in these tools are helpful but not required:

  • BizScheduler (or a similar field service management tool)
  • Basic WordPress
  • Social Media Management (for a business)

Position Details

  • This is a W2/1099 position. If you live in the state of Washington this will be a W2 position. If you live outside the state of Washington this position will likely be a contractor 1099 position.
  • PTO is provided based on the hours worked
  • The position will be 30-40 hours per week for the first four months and will then likely scale down to approximately 20 hours/per week
  • Flexible hours between 9-5 pm PST
  • You must be available for periodic check-ins during off-hours and on weekends as needed.
  • The starting pay rate is 20/hr USD
  • We’re looking for someone to become a long-term (3+ years) team member. 

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Andy Pack or Pro Care Inc. directly, doing so will disqualify your application.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Pro Care Inc. Virtual Assistant position”.

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as a remote administrative assistant (include the number of years) and managing your boss’s tasks, calendar, schedule, and email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your customer service skills and handling phone calls, email inquiries, scheduling, and billing and tell us about your experience with creating processes and procedures. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Gmail, Quickbooks Online, and Excel spreadsheets and in what capacity you’ve used these tools. Also, please tell us if you are tech-savvy, and about a time you discovered a new tool to automate or improve a process. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working, let us know when you will be able to start), where you see yourself in 3 years, and describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  •  closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

StatBid

Virtual Assistant 20-25 hrs/week growing to 30+

Please Note: This job is being posted on behalf of Statbid  (https://www.statbid.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

StatBid (https://www.statbid.com/) primarily manages paid search (especially Google Ads) for eCommerce businesses (retail or direct-to-consumer). 

We believe that a company’s culture is an emergent property of its people, not something that can be decided and approved upon by a board and then dictated to employees.  We look for our team members to be conscientious, candid, collaborative, creative, clever, constructive, and non-conformist.

We’re seeking a smart, take-charge, business experienced, virtual assistant with eCommerce knowledge/experience to assist the Founders to juggle short term priorities, and help shape processes to address common distractions or fire fighting tasks.  Our Founders are highly imaginative, creative, and quick entrepreneurs who seek someone with stability and the initiative to take on developing and documenting SOPs, handling email and Slack inboxes, and generally anticipating what needs to be done before being asked (based on high-level goals and business context).  

This position is for someone who can be proactive, looking to be involved in the business, and eager to use their knowledge and skills. You might be that right candidate if you possess the following qualities.

  • Are an active learner, often curious to explore new approaches.
  • Are not afraid to ask questions.
  • Can respectfully challenge ideas/thoughts when appropriate.
  • Never met a challenge that you didn’t embrace.
  • Remains calm in the midst of chaos.
  • Are an action taker, quick thinker, and practical optimist (“glass is half full”).
  • Experienced in coordinating and delegating many moving parts. 
  • Are innovative, forward-thinking, and growth-oriented.
  • Are tenacious, able to overcome obstacles for their projects.
  • Have exceptional organizational and communication skills.
  • Have the confidence to make decisions without much direction.
  • Are a champion of the efficient use of time (not just the Founders’ time, but your own).
  • Are quick on your feet, and able to fill in the gaps without a lot of details.

You’ll need to be experienced with these tools:

  • Basecamp (or some type of project management tool)
  • Slack
  • Gmail

Position Details

  • This is a 1099 contractor position.
  • The position will begin at around 20-25  hrs per week with the intention of growing to 30+hrs.
  • You must be available to work mornings Pacific Time, along with attending a weekly meeting at 9 am.
  • The starting pay rate for this position is $20/hr. 

How to Apply:

Email: jobs@profitfactory.com  (Please do not apply directly to StatBid. Doing so will disqualify you from consideration.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the StatBid position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with e-commerce.  (black font, Verdana, 3 sentences)
  • Paragraph #2:  How you keep projects and people on track.  (blue font, Verdana, 3 sentences)
  • Paragraph #3: Your experience with working with an entrepreneur, including specific tasks that you performed for that person. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently employed and why you are interested in a new position. (red font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1) one of the core values from the StatBid.com website

2) closing salutation including your name, email address, phone number, and LinkedIn (if you have one). 

Be sure to attach a resume.  Thanks!

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Virtual Administrative Assistant

25-30 hrs/week

Please Note: This job is being posted on behalf of Megghan Thompson Coaching  (Megghanthompsoncoaching.com) and Thompson Child Therapy (thompsonchildtherapy.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Megghan Thompson helps parents of highly sensitive children eliminate daily meltdowns in as little as 8 weeks through her online program. She is a parent coach who provides a live online coaching service with an educational course component. In addition to her online coaching program, Megghan runs Thompson Child Therapy, a private mental health practice that specializes in working with highly sensitive children, teens, and their families.

We’re looking for a virtual assistant who has administrative experience in the medical industry as well as a background in Human Resources and Operations. You must be a self-sufficient leader who has experience with running a medical practice and is detail-oriented, highly organized, creative, and thorough with strong follow-through. We need a virtual assistant who will be one step ahead of our entrepreneur, being able to preempt her needs and the needs of our clients. You will be Megghan’s gatekeeper, ensuring that she stays on track and organized, coordinating projects and tasks, working with her calendar and schedule, managing clients by scheduling appointments, preparing agreements and ensuring follow up is completed, managing Facebook posts and comments, and handling a variety of other administrative tasks. 

You will be working closely with highly sensitive and emotional issues so you must have a passion for helping others, with the ability to demonstrate empathy and care for our clients and their needs. 

In addition to the above, the successful candidate must possess the following qualities:

  • friendly, outgoing and self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • outstanding client and customer service skills
  • conscientious with strong follow-through and excellent judgment skills
  • always meets deadlines and is proactive, responsive and accountable
  • experienced with coordinating and delegating many moving parts - able to juggle multiple priorities
  • emotionally intelligent and able to remain calm, level, and responsive during difficult mental health conversations
  • must be accepting of the LGBTQ+ community 

You’ll need experience with the following tools:

  • G-Suite
  • Facebook Groups (managing posts, comments, admin functions)
  • Advanced Excel / Sheets skills 
  • CRM software
  • a MAC computer is preferred
  • Medical insurance knowledge and plans
  • Knowledgeable of HIPAA rules and regulations

Experience in these tools is a plus!

  • Facebook Ads Manager  - a major plus!
  • Kajabi - a major plus!
  • Zapier 
  • WordPress 
  • Google Analytics
  • AdobeSign
  • Canva
  • Mailerlite

Position Details

  • This position is a contractor position that will move to w2 with the right person.
  • The position will start out with 25-30 hours per week, but could quickly move to more hours/full-time with the right person and as the need arises.  
  • Flexible hours between 9:00 am - 6:00 pm EST with periodic check-ins throughout the day as needed.
  • You must have childcare while working and have a quiet area to work without interruptions.
  • The pay rate for this position is $20/hr USD
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Megghan Thompson directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Megghan Thompson Virtual Assistant position”

In the body of the message, please write me a 17 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant in the medical industry (tell us what type of tasks you performed), your experience managing client relationships, and about your experience with human resources. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your knowledge of HIPAA rules and regulations and about your experience with working with highly sensitive and emotional situations, how you’ve shown empathy during these situations and why you have a passion for helping people. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us if you own a Mac and rate your level of experience from 0-10 (with 10 being highly proficient) with G-Suite, Excel/Google Sheets, Managing Facebook Groups, Facebook Ads, a CRM software, and Kajab, and rate your ability to learn new software quickly. (blue font, Verdana, 3 sentences) 
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 9:00 am - 6:00 pm EST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1) on the megghanthompsoncoaching.com website, what is the name of Megghan’s Parents Facebook group?

2) a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

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