Great Opportunities to Work From Home in a REAL Business


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant.

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Virtual Assistant 10-20 hrs/week

 

Please Note: This job is being posted on behalf of Greg Hickman (https://system.ly/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Greg Hickman is a business scalability coach and founder of System.ly; a marketing automation consultancy that helps service providers launch and scale more predictable and profitable services. Greg is a blogger, podcaster and speaker whose work has been featured on Huffington Post, Copyblogger, Social Media Examiner, Business.com and much more. He has helped implement systems for businesses such as Entrepreneur on Fire, Jon Loomer, Chris Ducker, Nerd Fitness and other market leaders.

We’re looking for a virtual assistant who is self-sufficient, has a passion for helping others, and is process driven. You will be responsible for keeping our entrepreneur on-task and organized. You will be his gatekeeper; managing his email and calendar, creating and managing his to-do list, coordinating projects and tasks for both him and team members, interacting with clients and setting appointments, planning and coordinating events, coordinating travel arrangements, and ensuring there are blocked times on his schedule for him to perform deep work. Our virtual assistant will be someone who is always one step ahead of our entrepreneur, being able to preempt his needs and the needs of our clients.

The ideal candidate is someone who is friendly, outgoing and has a passion for helping others. You must be process driven, reliable, able to juggle multiple priorities and be exceptionally organized with great attention to detail.

In addition to the above, the successful candidate must possess the following experience/qualities:

  • exceptional communication skills – both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • outstanding client and customer service skills
  • conscientious with strong follow-through and excellent judgment skills
  • always meets deadlines and is proactive, responsive and accountable
  • a team player who is self-motivated and efficient
  • takes the initiative and is consistently looking to improve processes/systems
  • experienced with coordinating and delegating many moving parts
  • innovative, forward-thinking, with a very strong work ethic
  • hardworking, patient, resourceful and flexible

You’ll need experience with the following tools:

  • G-Suite (Everything G-Suite!)
  • Slack
  • CRM tools such as Infusionsoft and ActiveCampaign
  • Workast or a similar task management tool
  • Voxer
  • You must own a MAC computer

Position Details:

  • This position is a contractor position.
  • You must have at least two years Administrative Assistant experience
  • The position will start out with 10-20 hours per week, but could quickly move to more hours/full-time with the right person.  
  • Flexible hours between 8:00 am – 5:00 pm MST. Morning hours are preferred to check emails and to get the day started, with the flexibility to do tasks throughout the day and to check in at the end of the day.
  • You must be available at 1:30 pm MST on Mondays for our team meeting.
  • The pay rate for this position is $18/hr.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Greg directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Greg Hickman – System.ly position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: “Hi. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant and the type of tasks you performed. (black font, Verdana, 4 sentences)
  • Paragraph #2: How you will manage Greg’s day to make his life easier and become his gatekeeper. (red font, Verdana, 3 sentences)
  • Paragraph #3:  If you own a Mac and your level of experience from 0-10 with G-Suite, Slack, a CRM software (please indicate what software you know), Workast (or a similar task management tool), and Voxer. (blue font, Verdana, 2 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 8:00 am – 5:00 pm MST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

1) on the System.ly website, what is our mission statement?

2) a closing salutation including your name, email address, and phone number

Be sure to attach a resume.  Thanks!

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Client Services Virtual Assistant 25-30 hrs/week

 

Please Note: This job is being posted on behalf of Bob Phibbs (https://www.retaildoc.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Named one of the top retail influencers of 2018, Bob Phibbs is an internationally recognized business strategist, customer service expert, sales coach, marketing mentor, motivational business speaker and the author of three books. Bob is the owner of The Retail Doctor; where he helps retail companies and brands grow their brick and mortar business. His clients include some of the largest retail brands in the world including Bernina, Brother, Caesars Palace, Hunter Douglas, Lego, Omega, Hearts on Fire, Husqvarna, Tommy Bahama, Vera Bradley, and Yamaha.

We’re looking for a proactive, organized, conscientious, articulate, customer-service oriented assistant that has strong follow through to help our entrepreneur foster client relationships by monitoring his online retail sales training program SalesRX. You must be warm, caring, friendly, and compassionate and have the ability to convey that tone through writing and speaking.

As our assistant, you will be managing our clients; setting up and running meetings with them, following up on their training program, and creating and owning the system for their onboarding process. You will be the first point of contact with our SalesRX program and will be the face of the company, therefore, it is imperative that you go above and beyond to build successfully strong relationships with our clients. Some of your other responsibilities will include assisting with creating content for our newsletter, planning and coordinating events, performing mass mailings, and keeping our ENT up to date on all client needs.

In addition to the above, our successful candidate is one who possesses the following qualities:

  • an independent, self-starter and self-efficient
  • a proven track record of attention to detail
  • strong communication & writing skills – easily understood with good diction
  • a proactive problem solver – someone who comes to the table with solutions
  • experienced with coordinating and delegating many moving parts
  • innovative, forward-thinking, with a very strong work ethic
  • hardworking, highly professional, resourceful and flexible
  • meets deadlines and is proactive, responsive and reliable
  • accountable – someone who takes ownership
  • strong, smart, and confident, with a good sense of humor
  • experience in managing/assisting a speaker/consultant/sales representative
  • sales background is plus!

You’ll need experience with the following tools:

  • Microsoft Word and Excel
  • Gmail
  • Messenger
  • Teamwork PM
  • Knowing Hubspot is a big plus!

Position Details

  • This position is a contractor position.
  • The position will start out with 25-30 hours per week, but could quickly move to more hours with the right person.  
  • Flexible hours between 8:00 am – 5:00 pm est. If you are on the west coast, hours can be determined between you and the entrepreneur.
  • The pay rate for this position is $20/hr.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Bob directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in Bob Phibbs – The Retail Doctor  position”

In the body of the message, please write me a 16 sentence email including:

  1. One sentence opening salutation that says: “Hi. I’m (your name) from (city, state).”
  2. Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience with providing world-class client management (please include the extent of how you managed client and the type of clients you managed. (i.e. industry etc) (black font, Verdana, 4 sentences)
  3. Paragraph #2: What having strong follow-through means to you and an example of how you practice this attribute in your career. (red font, Verdana, 4 sentences)
  4. Paragraph #3:  An example of a time you went above and beyond at work. (blue font, Verdana, 3 sentences)
  5. Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F. and where you see yourself in three years. (black font, Verdana, 2 sentences)

Two sentence closing providing the following:

1) on the Retail Doc website, what is the name of Bob’s online retail sales training system?

2) a closing salutation including your name, email address, and phone number

Be sure to attach a resume.  Thanks!

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Virtual Assistant 10-20 hrs/week

Please Note: This job is being posted on behalf of Life With Lydia, LLC (http://www.lifewithlydia.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Lydia Knight is the founder of Life With Lydia, LLC and is the Lifestyle Coach who has helped 100’s of women finally be at peace with food. She uses a combination of neuroscience and mindfulness to end food habits humans don’t want and create ones they do. Lydia teaches how to create sustainable, lasting change, using nothing but your brain. A pioneer in the “eating disorder comedy” genre, she specializes in helping people have freedom from food crazies like binge eating & bulimia.

We are looking for a virtual assistant who will always be one step ahead of our entrepreneur; anticipating her needs and tackling tasks before they are even delegated. Your primary goal will be to make Lydia’s work life easier and ensure that everything is completed successfully and on time. Some of your responsibilities will be managing Lydia’s email inbox, uploading videos and podcasts, managing social media (content, comments, ads, and members), coordinating and booking client sessions, managing our coaches calendar, compiling and posting our coaches stats and maintaining client notes. You must possess a can-do attitude and be someone who is always on the ball. Due to the nature of our business, you must possess a strong level of integrity, confidentiality, and maturity as you will need to be trusted with our client’s private and confidential information.

In addition to the above, our successful candidate will be someone who is a bright light, radiates gratitude and is…

  • warm, friendly and compassionate, with a positive attitude
  • goes above & beyond and is not satisfied with just getting the job done
  • super smart and always thinking of ways to be more efficient
  • takes responsibility and communicates effectively
  • responsive, reliable, and accountable
  • a go-getter who excels at what they do
  • a proactive action-taker, who can work independently without prompting
  • high standards of excellence and a strong work ethic
  • excellent at anticipating our entrepreneur’s needs and taking ownership of the role
  • strong organizational skills and is detailed oriented

You’ll need to be experienced with these tools:

  • G-Suite (Google Docs, Gmail)
  • Managing Social Media Accounts (Facebook, Instagram, Youtube)
  • iCal
  • Must be a Mac User!

Experience with these tools is helpful but not required:

  • Ontraport – a big plus!
  • Asana
  • WordPress
  • Squarespace
  • Slack
  • icloud
  • Workflowy

Position Details

  • This is a contractor position.
  • You must have at least 2 years of administrative assistant experience.
  • The position will be starting at 10-20 hours per week and can grow to full time with the right person.
  • Hours are flexible, however periodic check-ins to email and social media are needed throughout the day and on weekends. Ideally, you will check in each morning to get the day started, then perform your tasks throughout the day.
  • You will be needed every Thursday for approximately 30 minutes between the hours of 12:00 – 5:00 pm CST to complete a time-sensitive task.
  • The starting pay rate for this position is $17/hr, with a possible increase in the future based on performance.
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Lydia Knight directly, doing so will disqualify you from the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Life With Lydia position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you would be a great fit as Lydia’s assistant, including your experience as an administrative assistant and managing social media content for a business.  (black font, Verdana, 4 sentences)
  • Paragraph #2: An example of a time you were proactive or one step ahead of your boss/entrepreneur and were able to preempt their needs and make their life easier. (red font, Verdana, 3 sentences)
  • Paragraph #3: If you own a Mac, and your level of experience from 0-10 with G-Suite, managing Social Media Accounts (Facebook, Instagram, YouTube), iCal, and Ontraport. (blue font, Verdana, 2 sentences)
  • Paragraph #4:  If you are/are not currently working, the hours (in CST) and days you are available to work, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • On the Life With Lydia website, what was the name of the book that changed Lydia’s life?
  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume.  Thanks!

 

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Virtual Assistant 10 hrs/week

Please Note: This job is being posted on behalf of David Gonzalez (www.InternetMarketingParty.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

David Gonzalez is most often introduced as a SuperConnector. It wasn’t a title he chose, it was one that people kept referring to him as he just can’t help but put people together. He founded the Internet Marketing Party™ when he realized just how many internet millionaires lived in his hometown of Austin, TX and has been hosting these monthly business networking mixers, for many years, without a miss.

We’re looking for an organized, conscientious, client-focused assistant with strong communication skills to organize and manage projects and timelines, coordinate daily tasks and to-do lists, and to create a  structured work environment for our entrepreneur and team members. You must be friendly, compassionate, and personable, with the ability to build strong client relationships quickly.  As our virtual assistant, you will be handling day-to-day administrative tasks, including managing our entrepreneur’s email and calendar, capturing action items from recorded calls and inputting them into Asana, creating call notes & meeting summaries, coordinating team actions items and reminders in Slack, and organizing email communications events with attendees.

In addition to the above, our successful candidate will possess the following qualities:

  • project management experience is a must!
  • strong people/customer service skills – always wowing our clients & leaving them with an extremely positive experience
  • ability to take the initiative and anticipate our entrepreneur’s needs
  • exceptional organizational skills with a proven track record of attention to detail
  • excellent communication skills – both verbal and written
  • a high level of social intelligence
  • a proactive problem solver – someone who comes to the table with solutions
  • bright, forward innovative thinker, a self-starter
  • responsive, caring, reliable, and accountable
  • growth-oriented with a strong work ethic

You’ll need experience with the following tools:

  • Asana
  • CRM software (we use Insightly, ActiveCampaign, Infusionsoft, WebforceHQ.com)
  • Slack
  • Google Suite

Position Details

  • This position is a contractor position.
  • The position starts with 10 hours per week but could grow to more hours as new tasks are given. 
  • Preferred starting hours are between 2:00 pm – 5:00 pm CST.  
  • The pay rate for this position is $17/hr.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact David Gonzalez directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the David Gonzalez – Internet Marketing Party position”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant and managing your boss’s daily tasks, emails, and calendar. (black font, Verdana, 4 sentences)
  • Paragraph #2: Your level of proficiency from 0-10 with Asana, CRM software (please mention the CRM software you are skilled in), Slack, and Google Suite and a brief synopsis of your experience with using these tools. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your project management background and your experience with capturing action items (from calls or meetings), assigning them and managing the timelines and deadlines (for yourself, boss, or other team members). (blue font, Verdana, 4 sentences)
  • Paragraph #4: If you are/are not currently working, the hours you are available from Monday – Friday Central Time and where you see yourself in three years (black font, Verdana, 2 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume.  Thanks!

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More Opportunities Are Coming Soon – Check Back Frequently!