Virtual Assistant Job Opportunities

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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Virtual Executive Administrative Assistant

25-35 hours per week

 

Please Note: This job is being posted on behalf of Yager Training (www.yagertraining.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Deb and Brandon Yager are the founders of Yager Training, which helps coaches, entrepreneurs, and business owners master the art of sales by offering NLP, Timeline Therapy, and Hypnosis trainings to transform their life and business. 

We’re looking for a virtual executive assistant who is organized, self-sufficient, and detail-oriented. You must have strong communication skills, both written and verbal with the ability to create, update, edit and proofread a variety of content such as emails, email campaigns, contracts, social media postings, and templates. 

Some of your responsibilities will include managing our entrepreneur's emails, schedules, and calendars; acting as a liaison and delegating team tasks while ensuring that these tasks are completed on time and accurately; event planning, compiling and creating reports, assisting with our bookkeeper and performing basic accounting tasks; working with clients and handling scheduling, payments, phone calls and emails; creating processes and procedures; assisting with social media management; and handling a variety of administrative and operational tasks while juggling many moving parts. 

You will be our founder’s gatekeeper, keeping them on track and organized, while ensuring the team and business is running efficiently and smoothly.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • operations or project management experience
  • outstanding client and customer service skills
  • assertive, with the ability to stay calm under pressure
  • someone who isn’t overly sensitive or easily flustered
  • strong leadership skills
  • accountable and conscientious with strong follow-through
  • resourceful, with excellent judgment skills and the ability to solve problems on your own
  • superb time and task management skills
  • hardworking, flexible, and a strong work ethic
  • highly motivated, dedicated, reliable 
  • pleasant, friendly, and easy-going
  • tech-savvy with the ability to pick up new software quickly

You’ll need experience with the following tools:

  • G-Suite & Drive
  • Microsoft Office & Excel
  • Ontraport (or a similar web-based CRM system)
  • Zoho Books (or a similar business accounting system)
  • Trello (or a similar Project Management tool)

Being familiar with these tools will be helpful:

  • Slack
  • Basecamp
  • Air Table
  • Social Media Management (for a business)

Position Details

  • This position is a contractor (1099) position.
  • You must have at least two years of executive assistant experience
  • You must have at least two years of operations or project management experience
  • The position will start out with 25-35 hours per week
  • Flexible hours between 10:00 am - 7:00 pm CST with morning hours needed to get the day started and for our Monday morning team meeting.
  • Occasional weekends will be needed.
  • You must be available for periodic check-ins throughout the day and during off-hours as needed. 
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Yager Training directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Yager Training Executive Administrative Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, your experience as an executive administrative assistant (include the number of years), and the type of tasks you handled for your boss and the team. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with creating, editing, and proofreading email campaigns, social media content, and templates. Rate your level of experience from 0-10 with G-Suite, Microsoft Office, Ontraport, Zoho Books, and Trello (or similar CRM/Accounting/PM tools). (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with operations and project management (include the number of years), what your responsibilities were, and your experience with delegating and managing team tasks. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you plan to leave your current position for this one), your availability throughout the day and week (Central Time), and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

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Virtual Assistant 20-25 hrs/week growing to 40 hrs/week

 

Please Note: This job is being posted on behalf of Cheryl Hunter (https://cherylhunter.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Cheryl Hunter directly.  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Cheryl Hunter helps people change the direction of their lives through her work as a coach, speaker, and bestselling author. She also provides expert commentary on the subject for news sources such as Dr. Oz, CNN, and PBS.

We’re looking for a confident, very tech savvy,  virtual assistant for Cheryl to take ownership of this position and be a stakeholder in the outcomes. You'll need to be someone who is inspired by her business, highly organized, experienced (at least 1-year executive assistant experience, preferably virtual), and is highly accountable with an attitude of “the buck stops here.”

You'll be taking over our executive's email inbox, content research, scheduling, working with the web designer (including uploading videos and audio tracks), and you'll manage various elements of the podcast including scheduling, pre-interview screening, etc. You'll also interface with and manage tasks of various interns and freelancers to make sure they're delivering their tasks as expected and on time. You'll need to be VERY tech-savvy as you'll be working with several programs and apps.

The qualified team member is someone who:

  • is an independent and imaginative self-starter who thinks quickly and proactively.
  • needs minimal direction and has the self-confidence to make things happen.
  • has exceptional communication and listening skills and can take impeccable notes.
  • can create repeatable systems (and instruction manuals for those systems) and sets priorities easily.
  • loves technology and apps, has worked with social media, CRMs and podcasts 
  • fun, good-hearted, loyal, kind, committed to making a difference in the world and finds great satisfaction in helping people lead better lives
  • must be available to genuinely commit to the position for at least 3 years, although we hope you'll stay longer!

You'll need to be proficient with these tools:

  • CRM such as Keap, Salesforce, Ontraport
  • Some type of automated email marketing platform (Aweber, Hubspot)
  • All social media platforms (including Facebook pages, groups, and ideally a basic knowledge of Facebook ads) for posting, scheduling, engagement, and administrative back end.
  • Gmail and Google Drive
  • Microsoft Suite (Powerpoint, Word)

Other details about the job

  • In the beginning, be able to have a daily call  to go through priorities.
  • The position will begin at 20 hrs per week and is expected to expand to 40 hours/week based on growth.
  • The starting pay rate for this position is $20/hr with the opportunity for an increase based on performance.
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Cheryl Hunter directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Cheryl Hunter’s position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience working in an entrepreneurial environment. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  Facebook ads, email marketing platforms such as Aweber or Mailchimp, social media and podcasts.   (blue font, Verdana, 3 sentences)

Paragraph #3: Give us your best tip on how you manage a boss/entrepreneur to ensure that you’re meeting their needs.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

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Virtual Client Care / Facebook Ads Assistant

30 hours per week

Please Note: This job is being posted on behalf of Take Your Power Back Now LLC (https://takeyourpowerbacknow.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Take Your Power Back Now LLC coaches women entrepreneurs, giving them confidence and cash flow strategies that will help them overcome fear and create a portable profitable online coaching biz they can rock in their bikini if they want to!

We are looking for a Client Care / Facebook Ads Assistant who is friendly, caring, and personable. You will be supporting our Facebook Ads Specialist, launching Facebook ads, emailing clients, answering support tickets, attending LIVE Q & A, and assisting with a variety of client support and administrative tasks. You must have strong customer service experience, be comfortable speaking on video, know the ins and outs of Facebook, Facebook Ads, and Facebook Pixel data; and have experience with funnels and copywriting marketing. You will also be working closely with our Operations Admin, tracking client payments, answering incoming and outgoing emails, handling client payment disputes,  and working with disgruntled client complaints.

You must have a high-speed internet connection, be extremely tech-savvy, and have experience and patience with assisting clients with technical skills. 

 In addition to the above, this position may be a good fit if you:  

  • customer care experience
  • upbeat personality
  • are kind, helpful, and supportive 
  • are outgoing, effective, and have a positive attitude
  • is comfortable being in a straightforward, no-filter, candid and fun environment
  • can take charge and be proactive of situations and tasks
  • excellent communication skills, both verbal and written
  • can get things done without being asked and doesn’t need to have their handheld
  • can prioritize & plan and have strong organizational skills
  • is detailed oriented
  • take initiative (you can anticipate something that is needed before it’s delegated!)
  • are a quick learner & don’t need things explained repeatedly
  • have a basic understanding of e-commerce and digital marketing

Technical skills required - You must be well versed in the use of these tools so you can hit the ground running:

  • Facebook
  • Facebook Ads
  • Instagram
  • Google Suite
  • Asana
  • Slack
  • Zoom

Position Details

  • This position is a contractor position.
  • The position will begin at approximately 30 hrs per week
  • Flexible schedule, however, you must be available between the hours of 9:00 am - 5:00 pm PST to check emails three times a day, answer clients, and attend meetings.
  • You will work with our team, and setting your schedules to ensure that we have support coverage 7 days a week
  • You must be available for periodic check-ins during off-hours or on weekends as needed.
  • The pay rate for this position is $18/hr. 
  • We’re looking for someone to become a long term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Take Your Power Back Now directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Take Your Power Back Now position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience with social media analytics and client care services and the type of client care services you provided. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience with providing technical support to clients and if you have experience with hosting or participating in live video training events. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you have high internet speed, and rate your level of experience from 0-10 (with 10 being highly proficient) with Google Suite, Facebook Ads, and Facebook Pixels, with an explanation of how you have used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, where you see yourself in 3 years and the days and times (in pacific time zone) that you are available to work. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and a link to your LinkedIn profile (if you have one)

Be sure to attach a resume. Thanks!

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Virtual Assistant 20-25 hrs/week, growing to full-time

 

Please Note:  This job is being posted on behalf of Bloom Creative Company LLC (bloomcreativecompany.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Elizabeth Moeller is the owner of Bloom Creative Company, which provides Squarespace website design, copywriting, and email marketing services. Their mission is to create a platform any business can passionately use to best serve their world.

We’re seeking a diligent and task-focused Virtual Assistant to support Elizabeth and her small team of experts. You must have strong organizational skills and be detail-oriented, confident, assertive.

As a Great Assistant, you’ll be responsible for a variety of tasks including client communication, content implementation, social media management, basic editing in Squarespace, and other tasks of various kinds. We’re looking for someone to be the missing link in operational efficiency and the ultimate gatekeeper, allowing Elizabeth to stay present and focused! 

You will be a key part of the team and should be someone who has a sense of humor, a heart for service, and is looking to learn/grow with the position!

The successful candidate must possess the following experience/qualities:

  • highly responsive with excellent communication skills
  • tech-savvy with the ability to learn new software and tools quickly
  • excel in research-related tasks
  • exceptionally organized with extreme attention to detail
  • prompt and conscientious with the ability to manage time efficiently
  • organized and skilled in creating efficient digital systems/processes
  • basic website editing experience is a PLUS!

Technical skills required:

  • YouTube 
  • Squarespace
  • Monday.com
  • Quickbooks

Knowledge of these tools is not required but very helpful!

  • Canva
  • Slack

Position Details

  • This position is a contractor (1099) position. Once hired, you will be asked to create an LLC entity for your 1099 Virtual Assistant business during the onboarding process (already having an established LLC is preferred). 
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 20-25 hours per week and will very likely grow to full-time within 90 days. 
  • Flexible working hours. You will need to be available to attend a 10 am EST stand up call on Mondays and a Friday afternoon end of week wrap-up call. You will be needed on either Saturday or Sunday to respond to project requests (it could be as minimal as 10 minutes, there is no expectation beyond just checking inquiries).
  • The pay rate for this position is $25/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.
  • Must own and work on a MAC. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Elizabeth Moeller or Bloom Creative Company directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Bloom Creative Company Virtual Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as a virtual assistant, and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about any research and client service experience you’ve had and if you own a MAC. Please individually rate your level of experience from 0-10 (10 being advance) using YouTube, Squarespace, Monday, and Quickbooks. (red font, Verdana, 4 sentences)
  • Paragraph #3: Please let us if you are/are not currently working, what your availability is throughout the day Monday-Friday, if you would be available to check project inquiries on either Saturday or Sunday, and where you see yourself in three years. (blue font, Verdana, 4 sentences)
  • Paragraph #4: Please explain why you’d like to work for Bloom Creative Company, why you would be a great addition to their passionate team, and describe yourself in two words. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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Loving Without Boundaries

Virtual Assistant 10-15 hrs/week

Please Note:  This job is being posted on behalf of Kitty Chambliss (lovingwithoutboundaries.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Kitty Chambliss is the owner of Loving Without Boundaries (LWB), which is a relationship coaching business. Along with managing her thriving LWB business and supporting products, Kitty Chambliss juggles a busy personal life.

Ms. Chambliss is looking for an assistant who is organized, confident, and a self-starter to support her with business-related tasks, as well as some occasional personal tasks. The ideal candidate would need to not only be OK with Kitty’s LWB mission but be enthusiastic about creating change in the world on this front. 

Some of your responsibilities will be distributing content across multiple social media channels, managing email lists, managing her email inbox and calendar, helping to create engagement in online communities, launching podcasts, task automation, creating content for email marketing campaigns, event planning assistance, creating processing and procedures, and researching various products and services when needed. 

You will be Kitty’s right-hand person, anticipating her needs before she asks, staying one step ahead of her, and being accountable, reliable, and responsive!

The successful candidate will be someone who is smart, open-minded, and someone who is…

  • non-judgemental and receptive
  • detail-oriented -- you might describe yourself as a perfectionist
  • a great communicator, both verbal and written
  • well-organized and efficient
  • able to think outside the box
  • customer/client focused
  • a forward thinker who takes the initiative
  • excellent at anticipating our entrepreneur’s needs and taking ownership of the role
  • has project management skills
  • “coach-able”, resourceful,  and committed to high quality work

Technical skills required:

  • Microsoft Suite
  • HootSuite, Buffer, or other social media content distribution tool
  • Asana
  • AWeber
  • ScheduleOnce

Experience in the following is helpful but not required:

  • WordPress
  • Podcasting Tools (LibSyn.com, SoundCloud, ID3 Editor)
  • Acuity Scheduling
  • Wufoo, Stealth Seminar, BeLive, Zoom, Vimeo, LeadPages.net, Teachable

Position Details

  • This position is a contractor position.
  • The position will start out with 10-15 hours per week. More hours may become available as the need arises and the business grows.
  • You must be available Monday through Friday. Morning hours will be needed to get the day started with the flexibility to do tasks throughout the day.
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Kitty directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Loving Without Boundaries Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you want to work with Kitty and Loving Without Boundaries and tell us about your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience with managing social media groups for business, with launching podcasts (include the software you used), and with creating content for email marketing. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a Mac or PC and rate your level of experience from 0-10 (with 10 being advanced) in Microsoft Suite, Asana, AWeber, HootSuite, Buffer (or other social media content distribution tool), and ScheduleOnce and in what capacity you used these tools? (blue font, Verdana, 3 sentences) 
  • Paragraph #4:  If you are/are not currently working (if you are working let us know if you plan to leave your current position for this one), the hours you are available to work from Monday through Friday (in Eastern Time Zone), and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1) on the Loving Without Boundaries website, what is the name of Kitty Chambliss’ #1 Amazon best-selling book?

2) a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume.  Thanks!

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iGotTech

Virtual Executive Assistant

20-25 hrs/week growing to full time

Please Note:  This job is being posted on behalf of iGotTech (https://igottech.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company  that works with entrepreneurs to match them to assistants.

iGotTech (https://igottech.com/) is an ecommerce company that provides better solutions to everyday life.  Being on the cutting-edge of technology is important to us all, but we also appreciate simplicity.

We’re looking for a Virtual Executive Assistant who is passionate about making your CEO’s life easier.  You’re able to work in a fast-paced environment with ever-changing priorities, are highly tech-savvy and can abide by our core values. You will be high energy, creative, not afraid to dive in and help keep our CEO organized through managing his calendar and inbox.

The ideal candidate is someone who has the ability to be a thought partner to the CEO -- ie, someone who can synthesize his thoughts and actively listen and reflect back.  You must be reliable, committed, dedicated, exceptionally organized, and have extreme attention to detail.

In addition, you must possess the following experience/qualities:

  • exceptional listening skills -- can create a balance between taking notes and paying attention so that you can capture and understand the vision without the need to go over material numerous times.
  • adaptability - able to demonstrate flexibility in the face of change.
  • tech savvy -- embraces new programs and apps to enhance productivity.
  • interpreting and synthesizing ideas -- able to listen and provide feedback.
  • clear and concise written and verbal communication skills  - speaks with confidence using clear, succinct sentences and is easily understood.  Produces well-thought-out, professional correspondence free of grammatical and spelling errors.
  • open communication skills - able to swiftly refer problems and issues when necessary.
  • conscientious with strong follow-through.
  • works effectively without constant and direct supervision or guidance.
  • a team player who is self-motivated and efficient. 
  • Willing and able to take on special projects, etc.

You’ll need to be experienced with these tools:

  • Google Suite -- specifically skilled at an intermediate or advanced level with Google sheets
  • Slack
  • Project management tools, specifically Asana.

Position Details

  • This is a 1099 contract position. 
  • You must be available for team meetings that are held on Monday and Thursdays at 9 am CST.
  • The pay rate is $20/hr.
  • This is a long term (3+ years) opportunity.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact iGotTech directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the iGotTech Executive Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote executive assistant and any ecommerce experience you might have. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience managing your boss’s calendar and inbox. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of experience with Google Suite and a project management program (such as Asana)  on a scale of 0-10 with 10 being excellent; and tell us how you enhance your tech skills.   (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________

 

Logo

Virtual Executive Assistant

20-30 hrs/week growing to full-time

Please Note: This job is being posted on behalf of Smart Real Estate Coach.com (https://smartrealestatecoach.com/story/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

SmartRealEstateCoach.com coaches, trains, and mentors investors and those looking to get into real estate investing without utilizing banks or private money.

Our COO is a co-author of the best-selling book ”Real Estate on Your Terms: Create Continuous Cash Flow Now, Without Using Your Cash or Credit” as well as “The New Rules of Real Estate - 24 Leading Experts Reveal their Real Estate Secrets”.  He’s also the COO of SmartRealEstateCoach.com running the day to day operations, involved in coaching Associates, as well as assisting with acquiring 5-10 properties per month.

We’re looking for a supercharged, fast-paced, detail-oriented Executive Virtual Assistant to work closely with our COO.  The position will start out at 20-30 hrs/week and quickly grow to full time. If you thoroughly enjoy being the “go-to” person, this may be the position for you!  

You must be able to attend weekly team meetings at 11:45 am - 1 pm EST on Fridays; and also touch base with the CEO at a mutually agreed upon time. Other responsibilities will include:

  • Managing Email  -- responding, reviewing, sorting.
  • Scheduling/managing calendars -- managing several moving parts, booking appointments.
  • Handling travel 
  • Booking speaking gigs
  • Communicating with the internal and external teams, handling projects.
  • Paying personal bills and communicating with contractors
  • Preparing excel spreadsheets and reports

Experience in real estate is a plus but not required.

You’ll need to be experienced with these tools:

  • Gmail
  • Project Management tool such as Asana
  • Microsoft Suite (Word, Excel, PowerPoint)
  • Slack
  • Zoom
  • CRM such as Podio and InfusionSoft

Position Details

  • The position will begin at 20-30  hours per week and grow to full time quickly.
  • The starting pay rate for this position is $20/hr.
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact SmartRealEstateCoach.com personnel directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the SmartRealEstateCoach.com position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with managing someone else’s email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: Your experience working for a C-level executive as an assistant along with your project management experience.  (red font, Verdana, 3 sentences)
  • Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with Excel, Zoom, and Slack.   (blue font, Verdana, 4 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is.  (black font, Verdana, 3 sentences)

    One sentence closing providing the following: 

    • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________

 

Virtual Assistant 20-25 hrs/week - growing to full-time

Please Note:  This job is being posted on behalf of IPO Candy (https://ipocandy.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Kris Tuttle is the owner and CEO of IPO Candy, which provides information about companies coming public. The core aspect of the business is providing information, some analysis, and commentary for a professional audience of management teams, bankers, and investors. 

We’re seeking an experienced Virtual Assistant who has an interest in and familiarity with finance/the stock market. You’ll need to be someone who is detailed-oriented, resourceful, highly organized, and able to stay one step ahead of our entrepreneur helping him to feel on track, present, and focused. You must work efficiently and be thoughtful and creative in your approach to work. 

As a Great Assistant, you will be handling a variety of responsibilities including email inbox and calendar management, client support, repurposing content, social media management, and other tasks of various kinds. 

You will be a key part of the team and should be someone who has a good sense of humor and is friendly, diligent, gracious, and enthusiastic.

The successful candidate must possess the following experience/qualities:

  • Comfortable and interested in finance/stock market
  • excellent communication skills
  • adaptable - able to demonstrate flexibility in the face of change
  • tech-savvy with the ability to learn new software and tools quickly!
  • professional and diligent
  • works effectively without constant and direct supervision or guidance
  • proactive and always thinking ahead, anticipating situations before they happen
  • prompt and conscientious with very strong follow-through skills - always meeting deadlines

Technical skills required:

  • Google Suite
  • Microsoft/Abobe
  • Notion (or another CRM)

Position Details

  • This position is a contractor (1099) position.
  • You must have at least two years of Administrative experience (in a remote environment preferred).
  • The position will start out with 20-25 hours per week, but growing to full-time.
  • Flexible working hours but must be available for a morning meeting at 10:30 am EST.
  • The pay rate for this position is $20/hr.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  Please do not contact IPO Candy or Kris Tuttle directly. (Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the  IPO Candy VA position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, the number of years of experience you have as a remote administrative assistant (or office manager), and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please rate your proficiency from 0-10 for each of the following: GoogleSuite, Microsoft/Abobe, and Notion (or another CRM). Please also tell us about your experience with, email inbox management, client support, and social media management. (red font, Verdana, 4 sentences)
  • Paragraph #3: If you are/are not currently working, what you see yourself doing 3 years from now and your availability Monday through Friday. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Please explain why you’d like to work for IPO Candy, why you would be a great addition to the team, and please describe yourself in two words.  (black font, Verdana, 3 sentences)

One sentence closing salutation including your name, email address, phone number, and LinkedIn (if you have one). 

Be sure to attach a resume.  Thanks!

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