Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment. We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant.

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VIRTUAL ASSISTANT 15-20 HRS/WEEK

 

Please Note:  This job is being posted on behalf of Kropf Moseley PLLC (https://kmlawfirm.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Sara is an experienced trial lawyer and the co-owner of Kropf Moseley PLLC. Kropf Moseley is a woman-owned boutique law firm in Washington DC that represents executives and small businesses who are under federal criminal investigation or who have been sued. Sara started the firm seven years ago, after leaving a big law firm, and the firm has a collaborative, entrepreneurial vibe. 

We’re seeking an organized and highly-competent Virtual Assistant who is ready to support Sara as she manages her firm. You must be tech-savvy, detail-oriented, and willing to learn. You’ll need to have strong written and verbal communication skills and be patient and empathetic, with the ability to handle sensitive client information.

As Sara’s Great Assistant, you’ll be handling a variety of tasks including organizing electronic files, proofing and posting blog posts, reviewing and annotating bank statements, data entry, research, ordering office supplies, and other tasks/requests of various kinds. 

You must be sharp and confident and ready to take full ownership of your role. 

The successful candidate must possess the following experience/qualities:

  • exceptionally detail-oriented
  • organized and skilled in creating digital systems/processes
  • tech-savvy with the ability to learn new software and tools quickly
  • prompt and conscientious with very strong follow-through skills
  • excellent written and verbal communication skills
  • patient, empathetic, and kind-hearted

Technical skills required:

  • Word – need excellent formatting skills
  • Box.com or a similar tool such as DropBox
  • Adobe Acrobat (already having Adobe DC Pro is a plus)
  • WordPress 
  • MailChimp
  • Digital marketing background/experience is a HUGE plus!

Position Details

  • This position is a 1099 contractor position. It may move to a part-time W-2 employee position in the first six months. If you are hired to a W-2 position and you work 1000+ hours, the firm will provide 401k matching and paid federal holidays. 
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 15-20 hours per week but could move to more hours with the right person. (Having the flexibility to grow with the position is a HUGE plus)
  • Flexible hours between 9:00 am – 5:00 pm EST. Must be available mid-morning for a daily check-in. 
  • The pay rate for this position is $20/hr.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Kropf Moseley PLLC directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Kropf Moseley PLLC – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience proofing and posting blog posts to WordPress, organizing digital files, and any digital marketing experience you may have. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of experience from 0-10, with 10 being advanced, in Word, MailChimp, WordPress, and Adobe Acrobat. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 9:00 am – 5:00 pm EST, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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PATQUINN.COM

VIRTUAL ASSISTANT 20 HRS/WEEK

Please Note: This job is being posted on behalf of Pat Quinn (http://www.patquinn.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Our founder has been providing coaching and training to speakers for over 17 years through his company.  PatQuinn.com His clients include some of the greatest speakers in the world including Daymond John, Grant Cardone, Dean Graziosi, Michael Hyatt and others.

Do you love serving clients, helping them navigate through programs and following up with them?   We’re looking for an organized, articulate, customer service “concierge”, team player to help our CEO foster client relationships through both email and social media communication.   You will also schedule appointments, send confirmations and basically free him up from the daily “stuff”.  

We’re looking for a Virtual Assistant who possesses the following experience/qualities:

  • Did we say strong customer service??  You love to connect with people and are willing to give them a phone call if necessary.
  • Extremely detail-oriented with the ability to spot typos, grammatical errors, and the smallest formatting mistakes with ease.
  • Is experienced managing Facebook groups and Facebook lives
  • Can review video presentation for specific elements from a list
  • Well-organized, efficient.
  • Someone who’s always thinking ahead, anticipating the next steps.

The tools you’ll be using are:

  • Zoom — know to set up and facilitate meetings
  • Facebook — post, respond to posts on Pat’s behalf
  • Dropbox
  • Google Apps
  • Voxer
  • Thinkific
  • The position will begin at around 20 hrs per week and may expand as the work progresses. 
  • The starting pay rate for this position is $20/hr 
  • This is a position for someone looking to become a longterm member of our team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Pat Quinn directly. Thank you)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state) and I’m interested in the PatQuinn.com position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you.  (black font, Verdana, 3 sentences)

Paragraph #2: How you provide stellar customer service.   (blue font, Verdana, 3 sentences)

Paragraph #3: Rate your level of experience on a scale of 0-10 (10 being expert) on Zoom and Facebook. (red font, Verdana, 3 sentences)

Paragraph #4:  If you are/are not currently employed, why you’re interested in a new position and your schedule availability.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  •  a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

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Virtual Assistant – Full time Employee

Please Note:  This job is being posted on behalf of Advance Your Reach (www.advanceyourreach.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Advance Your Reach (www.advanceyourreach.com)  helps individuals, entrepreneurs, and organizations grow their businesses and spread their message through stages.  We want employees who can live our company values of Grit, Success, Belief, Respectful Influencer, Mission-Driven, and Oozing Positivity.

We’re looking for a Virtual Assistant to support our Product Development Director. This is a full-time employee position with paid time off and holidays.  Not only will you handle managing the Director’s email inbox, calendar, travel and expenses, but we’ll also want you to be involved with project management in the near future.   The role could eventually move into a full time project management position.

Daily tasks will include:

  • checking Teamwork – looking for outstanding tasks, upcoming milestones, and projects- to get a clear vision of the day.
  • meeting with the Director via Slack and/or Zoom to divvy up day’s tasks, needed team communication, etc.
  • checking the Director’s calendar – preparing him for the day and seeing what he might need
  • managing email and inbox.

Other responsibilities include:

  • taking over planning / prep for regular and special team meetings (updating notes,getting tasks into Teamwork, sending out reminders to the team, organizing and communicating lodging, meals, travel, etc.)
  • taking on lower-strategy tasks. 
  • reminding the Director of his outstanding issues/tasks .
  • organizing contracts and deliverables from those contracts; processing new contracts in AdobeSign.
  • maintaining a cheerful demeanor and being a source of encouragement.

You must be/have:

  • exceptional communication skills (verbal, written, listening)
  • excellent organizational skills
  • creative and proactive thinker, someone who is always looking ahead
  • takes initiative and has a commitment to quality and deadlines
  • a sharp eye with a high-level attention to detail
  • able to multitask and work under pressure
  • adaptability – able to demonstrate flexibility in the face of change

Technical skills required:

  • Google Suite
  • CRM experience — Salesforce, Hubspot, Infusionsoft
  • Teamwork or experience with a similar project management tool such as Asana, Trello, etc.
  • Mac preferred.

Position Details

  • This position is a virtual employee position. We offer two weeks of PTO and standard holidays (no health benefits are offered).
  • The position is 40 hours per week with overtime as needed (usually during our launch times). 
  • You must be available in the mornings and at 8 am MT, otherwise the schedule is flexible.
  • The starting pay rate for this position is $19/hr.
  • We’re looking for someone to become a long-term (3+ years) employee.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Advance Your Reach directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Advance Your Reach Virtual Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your full name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience with project management.  (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience with managing someone’s email inbox, keeping a team up to date on their tasks and managing a calendar.  (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency from a scale of 0-10 with Google Suite, Slack, Teamwork and Hubspot  (If you have not used Hubspot or Teamwork please tell us what CRM and Project Management software you are skilled in). (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, how many years of experience you have as an Administrative Assistant and if you’re available in the mornings starting at 8 am MT.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

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Virtual Assistant 30 hrs/week

Please Note: This job is being posted on behalf of Take Your Power Back Now LLC (https://takeyourpowerbacknow.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Take Your Power Back Now LLC coaches women entrepreneurs, giving them confidence and cash flow strategies that will help them overcome fear and create a portable profitable online coaching biz they can rock in their bikini if they want to!

We are looking for a Client Care and Facebook Ads Assistant who is friendly, caring, and personable. You will be supporting our Facebook Ads Specialist, launching Facebook ads, emailing clients, answering support tickets, attending LIVE Q & A, and assisting with a variety of client support and administrative tasks. You must have strong customer service experience, be comfortable speaking on video, know the ins and outs of Facebook, Facebook Ads, and Facebook Pixel data; and have experience with funnels and copywriting marketing. You will also be working closely with our Operations Admin, tracking client payments, answering incoming and outgoing emails, handling client payment disputes,  and working with disgruntled client complaints.

You must have a high-speed internet connection, be extremely tech-savvy, and have experience and patience with assisting clients with technical skills. 

 In addition to the above, this position may be a good fit if you:  

  • customer care experience
  • upbeat personality
  • are kind, helpful, and supportive 
  • are outgoing, effective, and have a positive attitude
  • is comfortable being in a straightforward, no-filter, candid and fun environment
  • can take charge and be proactive of situations and tasks
  • excellent communication skills, both verbal and written
  • can get things done without being asked and doesn’t need to have their handheld
  • can prioritize & plan and have strong organizational skills
  • is detailed oriented
  • take initiative (you can anticipate something that is needed before it’s delegated!)
  • are a quick learner & don’t need things explained repeatedly
  • have a basic understanding of e-commerce and digital marketing

Technical skills required – You must be well versed in the use of these tools so you can hit the ground running:

  • Facebook
  • Facebook Ads
  • Instagram
  • Google Suite
  • Asana
  • Slack
  • Zoom

Position Details

  • This position is a contractor position.
  • The position will begin at approximately 30 hrs per week
  • Flexible schedule, however, you must be available between the hours of 9:00 am – 5:00 pm PST to check emails three times a day, answer clients, and attend meetings.
  • You will work with our team, and setting your schedules to ensure that we have support coverage 7 days a week
  • You must be available for periodic check-ins during off-hours or on weekends as needed.
  • The pay rate for this position is $18/hr. 
  • We’re looking for someone to become a long term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Take Your Power Back Now directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Take Your Power Back Now position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience with social media analytics and client care services and the type of tasks you did with both. (black font, Verdana, 4 sentences)
  • Paragraph #2:  Tell us about your experience with providing technical support to clients and if you have experience with hosting or participating in live video training events. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you have high internet speed, and rate your level of experience from 0-10 (with 10 being highly proficient) with Google Suite, Facebook Ads, Facebook Pixels, and Instagram with an explanation of how you have used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, where you see yourself in 3 years and the days and times (in pacific time zone) that you are available to work. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and a link to your LinkedIn profile (if you have one)

Be sure to attach a resume. Thanks!

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More Opportunities Are Coming Soon – Check Back Frequently!