Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment. We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant.

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DAVID PERELL

Virtual Assistant 20-25 hrs/week

Please Note: This job is being posted on behalf of David Perell (https://www.perell.com/) byProfit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them with virtual assistants.

David Perell is on a mission to teach thousands of people to write online, share their ideas, and build an online audience. In order to do that, he teaches an online course called Write of Passage. In five weeks of intense instruction,  he gives hundreds of students the tools to publish their ideas, build an online audience, and accelerate their career. 

We’re  seeking a precise, detail-oriented virtual assistant with excellent writing skills (as David is a writing teacher he has high standards for this!).   Some of your responsibilities will include, but not be limited to: handling his email inbox, speaking and responding to customers, editing, uploading and transcribing podcasts, and scheduling meetings.

The ideal candidate will go above and beyond to make it easy for David to work in his zone of genius. We are looking for someone who can be counted on to get the work done independently, accurately and on time. 

You’ll be/have:

  • Proactive — you don’t wait for assignments, you see tasks/ projects and take the  initiative to move forward on your own.
  • Assertive — you are not afraid to ask questions, you assist your entrepreneur with managing his time.
  • strong writing and proofing skills — you proofread at least three times before sending an email to a client or presenting work.  You write in the correct voice and can convey our brand with caring and compassion.
  • Experienced with uploading and editing podcasts.
  • Is an action taker, quick thinker and glass half-full individual.
  • Experienced with coordinating and handling many moving parts. 
  • Tenacious —  you do not take nnnnoooooo for an answer.
  • Precise and detail oriented — you check your work not twice but three times, your work is organized, you’re a stickler for details.
  • A champion at meeting deadlines
  • Experienced with using a Mac.

You’ll need to be experienced with:

  • Google Suite
  • Notion or other project management app such as Asana or Trello
  • Evernote
  • iMovie  (or is willing to learn this tool)

Position Details

  • This is a 1099 contractor position, 20-25 hours/week, with an opportunity to grow.
  • The starting pay rate for this position is $22/hr
  • You must be available to check emails in the mornings and meet on Monday mornings with David to review the schedule and priorities.
  • This is a long term support position.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact David Perell directly.  Doing so will disqualify you from consideration.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Perell.com. position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience with managing your boss’s email inbox, including responding to customer questions. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us if you own a Mac or PC and rate your level of experience from 0-10 (with 10 being advanced) in Google Suite, Evernote, WordPress and iMovie; and in what capacity you use(d) these tools? (blue font, Verdana, 3 sentences) 
  • Paragraph #3: Please rate your writing and proofreading skills on a scale of 0-10 (10 being excellent) and tell us why you gave yourself that rating.   (red font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you and what you see yourself doing in three years.. (black font, Verdana, 3 sentences)

A closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume.  Thanks!

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VIRTUAL ASSISTANT

8-10 HRS/WEEK 

Please Note:  This job is being posted on behalf of Maryland Integrative Health (MarylandIntegrativeHealth.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Dr. Tricia Thompson is a concierge-level medical consultant with 20+ years of experience. She is the owner and founder of Maryland Integrative Health which focuses on root cause medicine and wholehearted wellness. 

We are seeking an intelligent and confident Virtual Assistant who thrives in a fast-paced environment and can work efficiently and autonomously. This is the perfect role for someone who has a passion for health/well living and wants to be part of a team that makes a difference. You must be highly proactive, solution-oriented, and have excellent communication.

As a Great Assistant, you will be Tricia’s gatekeeper, proactively anticipating her needs and handling a variety of tasks including patient services/communication, social media management, website editing, medical billing, calendar management, and other administrative tasks of various kinds. You must have a good sense of humor and adventure and be willing to make mistakes and grow from them by accepting appropriate criticism.  

The successful candidate must possess the following experience/qualities:

  • Solutions-oriented and highly proactive! (‘A doer’ who can easily recognize what needs to be done and does it)
  • Confident to share ideas and implement plans independently
  • Excellent organizational and time management skills 
  • Exceptional communication skills, both written and verbal
  • Tech-savvy and a quick learner 
  • Reliable and eager to help
  • Passionate about health and wellness 
  • Medical billing/insurance experience is a HUGE plus!
  • Experience building online programs is a HUGE plus!

Technical skills required:

  • Mac-based document/spreadsheet creation and editing
  • Facebook/Instagram – posting & editing video presentations
  • WIX (or another website building tool) – website editing and creating 
  • Adobe Acrobat

Position Details

  • This position is a contractor (1099) position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start at 8-10 hours per week but could easily grow to up to 20 hours with the right motivated person.
  • Flexible hours but must be available at 9 am EST, however not every day.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.
  • Must be a Mac user. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Maryland Integrative Health directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Maryland Integrative Health  – Virtual Assistant Position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Please rate your level of experience from 0-10 (with 10 being advanced) for each of the following: Mac-based document & spreadsheet tools, Facebook & Instagram for business, and Wix (or another website creation tool).  Please provide specific examples of how you used each. (red font, Verdana, 3 sentences)
  • Paragraph #3:  Tell us about your experience managing social media for business accounts, editing websites, client services/communication, and about any medical billing/insurance experience you may have had. (blue font, Verdana, 4 sentences)
  • Paragraph #4:  Please tell us why this position interests you, what your availability is throughout the week, and describe yourself in two words.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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VIRTUAL ASSISTANT

Full Time ~40 HRS/WEEK 

Please Note:  This job is being posted on behalf of Codeless (www.getcodeless.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Bradley Smith is the Founder and CEO of Codeless. Codeless is a content production company for the best SaaS sites on the planet. Their articles have been featured in The New York Times, Business Insider, TheNextWeb, and thousands more.

We’re seeking a diligent and self-directed Virtual Assistant to support Bradley and his dedicated team. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. 

As a Great Assistant, you’ll be responsible for a variety of tasks including team coordination, client services, invoicing, project management and other administrative tasks of various kinds. 

You will be a key part of the team and should be someone who is tech-savvy, self-aware, and nearly OCD when it comes to attention to detail. 

The successful candidate must possess the following experience/qualities:

  • highly responsive with excellent communication skills
  • exceptionally organized with extreme attention to detail
  • proactive and always thinking ahead, anticipating situations before they happen
  • ability to go over/around/through roadblocks in order to complete projects on time
  • exceptional listening skills with the ability to understand the vision or task without the need to go over it numerous times
  • prompt and conscientious with the ability to manage your time efficiently

Technical skills required:

  • Gsuite – Gmail, drive, docs, spreadsheets, etc.
  • Trello (Pipefy is similar)
  • CRM 
  • WordPress
  • Slack

Position Details

  • This position is a contractor or full-time position, depending on location.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start with full-time hours (approx 30-40+ hours per week)
  • Flexible hours (must be able to overlap with MST) 
  • Sick time and paid holidays
  • The pay rate for this position isstarts at $20/hr.  and is DOE
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Codeless directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Codless – Virtual Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as a virtual assistant, and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  An example of a time you were proactive and took the initiative to find a solution to a problem. Please also explain why YOU would be a great addition to the team and describe yourself in three words. (red font, Verdana, 4 sentences) 
  • Paragraph #3: Please individually rate your level of experience from 0-10 (10 being advance) using GoogleSuite, Trello, and a CRM of any kind. Please tell us about any experience you’ve had establishing digital process for organization. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day M-F and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • What interests you about working for Codeless
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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VIRTUAL ASSISTANT 20 HRS/WEEK 

Please Note:  This job is being posted on behalf of Marketing Videos Club (Marketingvideosclub.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Jeff Kohler is the owner and founder of Marketing Videos Club & Jeff Kohler Video. Jeff solves the “video” problem for businesses by helping them structure their videos, find local video resources, and quickly edit them with his team of pros.

We’re seeking a tech-savvy, highly professional, and reliable Virtual Assistant, ideally with experience in media management or video production and with an eye for design.  

As a Great Assistant, you’ll be Jeff’s gatekeeper, proactively anticipating his needs and solving problems. You will be responsible for a variety of tasks including coordinating projects with team members, communicating with contractors and clients, writing video scripts and descriptions, managing his email inbox and calendar, and other tasks as needed.

You will be a key part of the team and should be someone who is full of integrity, able to own your role, manage your time well, and have excellent communication skills, both written and verbal. 

The ideal candidate must possess the following skills/qualities:

  • Exceptional organizational skills with a proven track record of attention to detail
  • Highly tech-savvy with the ability to learn new software/programs easily
  • Excellent client services and communication skills (both written and verbal)
  • Proactive and solution-oriented (able to anticipate needs and prevent problems/delays)
  • Prompt and conscientious with very strong follow-through and time management skills – always meeting deadlines
  • An eye for design (having a good sense of what looks appealing vs low-end or amateur)
  • Full of integrity and highly reliable!

Technical skills required:

  • Google Suite
  • WordPress (a plus! – helpful but not required)
  • Podio (a plus! – helpful but not required)

Position Details

  • This position is a contractor (1099) position.
  • You must have at least two years of Administrative experience (in a remote environment preferred).
  • The position will start out with about 20 hours per week (ideally to be worked as a few hours each day M-F).
  • Flexible hours throughout the day but must be available for a morning check-in.
  • The pay rate for this position is $20/hr, growing to $25/hour with the right fit.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  Please do not contact Marketing Videos Club directly. (Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the  Marketing Videos Club position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, the number of years of experience you have as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: An example of a time you were proactive and took the initiative to find a solution to a problem. Please also explain why YOU would be a great addition to the team and how you would describe yourself in three words. (blue font, Verdana, 4 sentences) 
  • Paragraph #3: Please rate your proficiency from 0-10 for each of the following: GoogleSuite, WordPress, and Podio (or another CRM tool). Please also tell us about any experience you may have had in media management or video production. (red font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, your availability Monday through Friday, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing salutation including your name, email address, phone number, and LinkedIn (if you have one). 

Be sure to attach a resume.  Thanks!

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