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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Virtual Administrative Assistant

25-30 hrs/week

Please Note: This job is being posted on behalf of Megghan Thompson Coaching  (Megghanthompsoncoaching.com) and Thompson Child Therapy (thompsonchildtherapy.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Megghan Thompson helps parents of highly sensitive children eliminate daily meltdowns in as little as 8 weeks through her online program. She is a parent coach who provides a live online coaching service with an educational course component. In addition to her online coaching program, Megghan runs Thompson Child Therapy, a private mental health practice that specializes in working with highly sensitive children, teens, and their families.

We’re looking for a virtual assistant who has administrative experience in the medical industry as well as a background in Human Resources and Operations. You must be a self-sufficient leader who has experience with running a medical practice and is detail-oriented, highly organized, creative, and thorough with strong follow-through. We need a virtual assistant who will be one step ahead of our entrepreneur, being able to preempt her needs and the needs of our clients. You will be Megghan’s gatekeeper, ensuring that she stays on track and organized, coordinating projects and tasks, working with her calendar and schedule, managing clients by scheduling appointments, preparing agreements and ensuring follow up is completed, managing Facebook posts and comments, and handling a variety of other administrative tasks. 

You will be working closely with highly sensitive and emotional issues so you must have a passion for helping others, with the ability to demonstrate empathy and care for our clients and their needs. 

In addition to the above, the successful candidate must possess the following qualities:

  • friendly, outgoing and self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • outstanding client and customer service skills
  • conscientious with strong follow-through and excellent judgment skills
  • always meets deadlines and is proactive, responsive and accountable
  • experienced with coordinating and delegating many moving parts - able to juggle multiple priorities
  • emotionally intelligent and able to remain calm, level, and responsive during difficult mental health conversations
  • must be accepting of the LGBTQ+ community 

You’ll need experience with the following tools:

  • G-Suite
  • Facebook Groups (managing posts, comments, admin functions)
  • Advanced Excel / Sheets skills 
  • CRM software
  • You must own a MAC computer
  • Medical insurance knowledge and plans
  • Knowledgeable of HIPAA rules and regulations

Experience in these tools is a plus!

  • Facebook Ads Manager  - a major plus!
  • Kajabi - a major plus!
  • Zapier 
  • WordPress 
  • Google Analytics
  • AdobeSign
  • Canva
  • Mailerlite

Position Details

  • This position is a contractor position that will move to w2 with the right person.
  • The position will start out with 25-30 hours per week, but could quickly move to more hours/full-time with the right person and as the need arises.  
  • Flexible hours between 9:00 am - 6:00 pm EST with periodic check-ins throughout the day as needed.
  • You must have childcare while working and have a quiet area to work without interruptions.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Megghan Thompson directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Megghan Thompson Virtual Assistant position”

In the body of the message, please write me a 17 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant in the medical industry (tell us what type of tasks you performed), your experience managing client relationships, and about your experience with human resources. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your knowledge of HIPAA rules and regulations and about your experience with working with highly sensitive and emotional situations, how you’ve shown empathy during these situations and why you have a passion for helping people. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us if you own a Mac and rate your level of experience from 0-10 (with 10 being highly proficient) with G-Suite, Excel/Google Sheets, Managing Facebook Groups, Facebook Ads, a CRM software, and Kajab, and rate your ability to learn new software quickly. (blue font, Verdana, 3 sentences) 
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 9:00 am - 6:00 pm EST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1) on the megghanthompsoncoaching.com website, what is the name of Megghan’s Parents Facebook group?

2) a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

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Virtual Assistant

30-40 hrs/week

 

Please Note: This job is being posted on behalf of Reliable House Buyers (www.reliablehousebuyers.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Fred Halimi is the founder of Reliable House Buyers, a family-owned real estate solutions company based out of Los Angeles California. Our passion is improving neighborhoods and redeveloping communities in which we work by providing win-win solutions to help homeowners get out of their sticky situation. Whether it’s a foreclosure, an inheritance of unwanted property, or a house that just won’t sell, we focus on finding a solution for problem properties. 

We only hire "A Players" who are team players with an entrepreneurial mindset. You must be a highly motivated self-starter who proactively seeks opportunities to do the job more effectively and efficiently, who doesn’t wait to be told what to do; has a willingness to do what it takes to win, is reliable and resourceful, has a "can-do" attitude and thrives in a fast-paced environment, is drama free, and has a commitment to continuous personal growth. If you have these qualities and attributes and meet the requirements of the position, then this may be the perfect job for you!  

Some of your responsibilities will include learning and taking over our marketing systems to ensure an efficient and steady flow of leads into our CRM, assisting with screening resumes and training Acquisition Managers, managing our founder's email inbox, scheduling and calendar, screening and filtering calls, assisting with creating systems and streamlining processes, working on our marketing lists and following up with leads, and keeping the team accountable and ensuring they stay on track. You will be a key part of our team, taking over important and time-consuming tasks so our founder and team members can concentrate on buying, selling, and building revenue.

In addition to the above, the ideal candidate must be highly detailed, organized, and results-oriented, and have the following skills and qualities:

  • is smart, competent, has common sense and able to figure things out quickly
  • is good-natured, easy to talk to and professional 
  • can take charge and isn’t afraid to try new things
  • can follow instructions and take direction without being argumentative
  • Is tech-savvy and able to quickly to learn new software
  • can get the job done without a lot of hand-holding
  • can wear many hats, is accommodating and a go-getter!
  • accountable, conscientious and loyal
  • Bilingual in Spanish is preferred and a major plus!

You’ll need to be experienced with:

  • Investor Fuse (or a similar CRM)
  • Google Suite
  • Slack

Experience in these are helpful but not required:

  • MLS
  • Facebook Marketing
  • Launch Control
  • Voxer

Position Details

  • This is a 1099 contractor position. After 90 days, we offer a Bonus plan that is tied directly to the properties we purchase!
  • You must have at least three years of Administrative Assistant experience in a remote environment.
  • The position will be approximately 30-40 hrs per week and will likely move to 40 hours very quickly.
  • Hours are Monday - Friday from 9:00 am - 5:00 pm PST.
  • Occasional hours may be needed on the weekend with advance notice.
  • You must be available for periodic check-ins during off-hours or on weekends as needed.
  • The starting pay rate is $20/hr. If you are successful in this role an increase will be given after 90 days.
  • We’re looking for someone to become a long-term (3+ years) team member. 

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Reliable House Buyers or Fred Halimi directly, doing so will disqualify your application.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Reliable House Buyers Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, the number of years of experience you have as a remote administrative assistant, and the type of tasks you performed. Please include if you are bilingual in Spanish.  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your can-do attitude, what makes you an "A Player" and of a situation that demonstrates these attributes and your confidence to do this job? (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your level of proficiency from 0-10 with Investor Fuse (or a similar CRM), Google Suite, and Slack, and in what capacity you’ve used these tools. Tell us about your availability to learn new software quickly. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working, let us know when you will be able to start), where you see yourself in 3 years and what you will bring to this role. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • on the Reliable House Buyers website, if a customer would like to connect with us, within how long do we promise to return their call or email? 
  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

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Virtual Assistant 10-20 hrs/week 

Please Note: This job is being posted on behalf of Functional Medicine Fast Track  (https://www.functionalmedicinefasttrack.com/about/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

 Functional Medicine Fast Track (https://www.functionalmedicinefasttrack.com/) teaches functional medicine practitioners how to further improve outcomes of patient care, along with providing more comprehensive ways to serve their clients.  

Our position is ideal for the remote assistant who enjoys communicating and interacting with clients and can be an empathetic and warm brand ambassador for the company.  You’ll help clients through ordering supplements, processing lab orders, and gathering intake forms. You’ll also manage and respond to FB group comments.

You’ll work with our Founder to keep him organized, assist with Powerpoint presentations, and take things off his plate.  We’re looking for the candidate who is/has: 

  • prior experience with online tools and apps, and is a whiz at learning tech quickly.
  • is timely and accurate
  • can accomplish tasks that same day
  • communicate through Slack
  • attend a 1/1 weekly meeting on Mondays

You’ll need to be experienced with these tools to thrive in this position:

  • Google Apps (Sheets, Docs)
  • Powerpoint
  • WordPress
  • Slack
  • Facebook, LinkedIn, YouTube, Instagram
  • Ideally a Mac user, but not required.

Other details that are good to know:

  • The position is a 1099 contractor position.
  • The position will begin at around 10-20 hrs per week and could quickly ramp up to more hours within 90 days.
  • The starting pay rate for this position is $20/hr
  • We’re looking for a strong team player who seeks a long term position and is passionate about what we do.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Functional Medicine Fast Track directly.  Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Functional Medicine Fast Track position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: The types of apps and online tools that you’re familiar with (such as WordPress, Slack, Google Suite).  (blue font, Verdana, 3 sentences)

Paragraph #3: An example of, and the result of the best customer service you’ve given in your work history. (red font, Verdana, 4 sentences)

Paragraph #4: If you are/are not currently working (if you are, please let us know if you plan to leave your current position for this one), your availability throughout the day and week (Eastern Time), and where you see yourself in three years. (black font, Verdana, 3 sentences)

  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume.  Thanks!

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Virtual Executive Assistant

25-35 hrs/week

Please Note: This job is being posted on behalf of Yager Training (www.yagertraining.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Deb and Brandon Yager are the founders of Yager Training, which helps coaches, entrepreneurs, and business owners master the art of sales by offering NLP, Timeline Therapy, and Hypnosis trainings to transform their life and business. 

We’re looking for a virtual executive assistant who is organized, self-sufficient, and detail-oriented. You must have strong communication skills, both written and verbal with the ability to create, update, edit and proofread a variety of content such as emails, email campaigns, contracts, social media postings, and templates. You must be able to work in a fast-paced environment and handle stressful situations without becoming overwhelmed, frustrated, or impatient.

Some of your responsibilities will include managing our entrepreneur's emails, schedules, and calendars; acting as a liaison and delegating team tasks while ensuring that these tasks are completed on time and accurately; event planning, compiling and creating reports, assisting with our bookkeeper and performing basic accounting tasks; working with clients and handling scheduling, payments, phone calls and emails; creating processes and procedures; assisting with social media management; and handling a variety of administrative and operational tasks while juggling many moving parts. 

You will be our founder’s gatekeeper, keeping them on track and organized, while ensuring the team and business is running efficiently and smoothly.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • operations or project management experience
  • outstanding client and customer service skills
  • assertive, with the ability to stay calm under pressure
  • someone who isn’t overly sensitive or easily flustered
  • strong leadership skills
  • accountable and conscientious with strong follow-through
  • resourceful, with excellent judgment skills and the ability to solve problems on your own
  • superb time and task management skills
  • hardworking, flexible, and a strong work ethic
  • highly motivated, dedicated, reliable 
  • pleasant, friendly, and easy-going
  • tech-savvy with the ability to pick up new software quickly

You’ll need experience with the following tools:

  • G-Suite & Drive
  • Microsoft Office & Excel
  • Ontraport (or a similar web-based CRM system)
  • Zoho Books (or a similar business accounting system)
  • Trello (or a similar Project Management tool)

Being familiar with these tools will be helpful:

  • Slack
  • Basecamp
  • Air Table
  • Social Media Management (for a business)

Position Details

  • This position is a contractor (1099) position.
  • You must have at least two years of executive assistant experience
  • You must have at least two years of operations or project management experience
  • The position will start out with 25-35 hours per week
  • Flexible hours between 10:00 am - 7:00 pm CST with morning hours needed to get the day started and for our Monday morning team meeting.
  • Occasional weekends will be needed.
  • You must be available for periodic check-ins throughout the day and during off-hours as needed. 
  • The pay rate for this position is $22/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Yager Training directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Yager Training Executive Administrative Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) Your experience as an executive administrative assistant (including the number of years), the type of tasks you handled, and your experience with operations and project management and managing team tasks. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with creating, editing, and proofreading email campaigns, social media content, and templates. Rate your level of experience from 0-10 with G-Suite, Microsoft Office, Ontraport, Zoho Books, and Trello (or similar CRM/Accounting/PM tools). (red font, Verdana, 3 sentences)
  • Paragraph #3:  Tell us about your experience working in a fast-paced environment and handling multiple tasks and about a time you’ve dealt with a highly stressful work situation and how you’ve handled it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you plan to leave your current position for this one), your availability throughout the day and week (Central Time), and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

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Virtual Assistant - 10-20 hrs/week

Please Note: This job is being posted on behalf of Winnie Lau (www.winnielau.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Winnie Lau is the Founder of Empowered Life Financial, a Canadian company whose mission is to inspire Canadians to build a better and stronger financial relationship with themselves, their family, and business using the Infinite Banking Concept.

Due to industry regulations, you must be a Canadian citizen, and

  1. be willing and able to pass a credit check
  2. be willing and able to pass a criminal background check
  3. be okay with signing a confidentiality agreement if hired

It is imperative that you possess a strong level of integrity and confidentiality, as you will need to be trusted with our client’s private and confidential information.

Some of your responsibilities will include:

  • Calendar Management: scheduling, confirming meetings, coordinating, sorting, organizing
  • CRM data input 
  • Client Services (following up with clients, scheduling, etc)
  • Social Media management (posting & handling comments in LinkedIn, Facebook, Instagram)
  • Creating and managing To-Do lists
  • Assisting with email inbox control
  • Basic video editing
  • Perform follow up email sequences 

In this position, you will be working closely with our current assistant ensuring tasks are completed on time and accurately, and as the role evolves you will take on additional administrative responsibilities to help the business run smoothly & efficiently.

In addition to the above, our successful candidate will be someone who...

  • lives in an area that has a strong and reliable internet connection
  • is tech-savvy - able to pick up on new software quickly!
  • possess a can-do attitude and be someone who is always on the ball.
  • is a hard-working, team player with a positive attitude
  • takes responsibility and communicates effectively
  • is responsive, reliable, and accountable
  • is a proactive action-taker, who can work independently without prompting
  • has high standards of excellence and a strong work ethic
  • You must own a PC that is not shared with anyone else

You’ll need to be experienced with these tools:

  • Active Campaign (or a similar CRM)
  • Google Suite
  • Social Media Management for business (Facebook, Instagram, Youtube)
  • Slack
  • Basic video editing skills

Experience with these tools is helpful but not required:

  • Vimeo (or similar a Video tool)
  • Canva (or a similar Graphics tool)
  • Equisoft
  • Zoom
  • Weebly, WordPress
  • Leadpages
  • Cognito Forms

Position Details

  • This is a contractor position.
  • You must have at least 2 years of administrative assistant experience.
  • The position will start with 10-20 hours per week, but could move to 25 hours in the next 90 days with the right person and as the need arises.  
  • Flexible hours between 7:00 am - 3:00 pm MST with morning hours needed to get the day started.
  • You must be available for periodic check-ins during off-hours or on weekends as needed.
  • There may be weekend hours needed on a rare occasion (with advanced notice)
  • The pay rate for this position is $18/hr. 
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Winnie Lau or Empowered Life Financial directly, doing so will disqualify you from the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Empowered Life Financial VA position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you would be a great fit for this role, including your experience and number of years as an administrative assistant and the type of tasks handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with highly confidential client information, and your experience with data input using a CRM (we use Active Campaign if you don’t know it, please mention which one you’ve used). (red font, Verdana, 3 sentences)
  • Paragraph #3: If you own a PC and have a strong and reliable internet connection and rate your level of proficiency from 0-10 (0 being the lowest) with G-Suite, Social Media Management (tell us which ones you’ve managed for a business), and Slack. Plus tell us about your ability to learn new tools quickly. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know if you plan to leave your position for this one) if you are available M-F from 7:00 am - 3:00 pm MST with periodic check-ins during off-hours & weekends as needed and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and if you have a LinkedIn profile please include the link.

Be sure to attach a resume. Thanks!

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Sakal Investing LLC

Virtual Assistant 10-20 hrs/week

Please Note: This job is being posted on behalf of Sakal Investing LLC  (https://www.sellnowkc.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Sakal Investing LLC ((https://www.sellnowkc.com/)  is a real estate solutions company.  We’re a family owned business and focus on providing win-win solutions to help homeowners get out of their sticky situations… like foreclosure, owning a burdensome property, probate, or anything else. At Sakal Investing, we focus on providing our clients with solutions to their situation so they can continue to do the things they love.

We’re looking for a virtual assistant to support our CEO/Founder.  He describes his ideal assistant as follows:  

“My assistant helped me regain my time back by taking over my email, coordinating real estate transactions (handling detail follow up), coordinating vendors, running analysis, scheduling my appointments, following up with our customers, and monitoring/recording our expenses.

But most importantly my assistant was my “partner in success” helping me map out our processes, integrate tools we use, and systemize our operations.”

Your position will include such activities as:

  • Communicating with customers (sellers, buyers, tenants, vendors, contractors) via email/text/calls
  • Scheduling
  • Transaction coordinating --handling details such as banking, title company appts, etc.
  • Setting up/documenting/evaluating business processes
  • Researching leads/evaluating prospects.
  • Researching/evaluating new projects, tools and services
  • Documenting Key Performance Indicators (KPI’s)  
  • Recording expenses
  • Auditing records
  • Starting/Stopping/Cancelling services such as utilities and insurance on properties

You’ll need to be experienced with these tools:

  • CRM such as Salesforce, Podio, InfusionSoft
  • Project management platform -- we use Basecamp
  • Quickbooks
  • Google Suite (sheets, gmail, docs)

These are a plus, but not required:

  • Real estate experience
  • Fluent in Spanish

Position Details

  • This is a 1099 contractor position.
  • The position will start out at 10-20 hrs/week and grow to full time in the next 6 months.
  • The starting pay rate for this position is $20/hr.
  • We’re looking for someone to partner with us long term  (3+ years)

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Sakal Investing directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Sakal Investing position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with managing someone else’s email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: Your experience assisting with creating and documenting processes.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of experience on a scale of 0-10 using Quickbooks.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, and why a new position interests you. (black font, Verdana, 3 sentences)
  • a closing salutation including your name, email address, and phone number, and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

 

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PROFIT FACTORY

Onboarding Consultant 25-30 hrs/week

Do you have career-experience in hiring, onboarding, and.... consulting? (a strange match, I know)

At Profit Factory, through our program, Great Assistant, we match remote assistants with Entrepreneurs and train both on our delegation tool. This isn’t just a project-based position, you’ll get to build a lasting relationship with your clients.

We’re offering an exciting, challenging long-term contract position as an Onboarding Consultant for our Great Assistant program.

A few details:

- 100% from-home opportunity

- you must be USA or Canadian-based

- 25-30 hrs/week

- almost all hours are weekday, daytime

Requirements:

-You must be well-versed in using Google Apps, Google Drive, and video conferencing (Zoom).

--Prior experience in interviewing and hiring.

-Tech-savvy and accustomed to using different communication methods such as WhatsApp, 

-Must have high-speed internet with 99.9%+ uptime capable of easily handling video calls at any time during the business day.  

Your Mission

You'll help create a long-lasting working relationship between Entrepreneur and Virtual, Executive Assistant.  This partnership between Entrepreneur and Assistant will help the Entrepreneur spend more time focused on their core competency while giving the Assistant a meaningful, exciting, work-from-home opportunity to support a small, fast-growing business.

You'll help Entrepreneurs learn how to delegate to their assistants.  The most important part of this is training the Entrepreneur on our 360 delegation tool.

You'll also be sourcing and interviewing Assistant candidates.  Your intimate knowledge of our Entrepreneur-clients' businesses will help you find winning Assistants.

You’ll stay on top of your clients to ensure that they complete any prework, and follow up with candidate interviews in a timely manner.

Outcomes You’ll Be Held Accountable To

1) 12 hours or less per match: each Entrepreneur - Executive Assistant match requires a series of steps; you'll be expected to accomplish each match within 12 work-hours or less.

2)  Work with up to 14 clients per month

3) Meet “Days to Introduction” goal of 15 days or less.  We measure the length of time from Entrepreneur’s first meeting with you to the time they get introduced to their Assistant.  

4) Achieve “Trial Period Stick Rate” of 85% or higher.  When matches happen, there is a 90-day trial period for Entrepreneurs and Assistants to test-drive each other.  A stick-rate of 85% or higher shows you’re making good matches.

5) Achieve and Sustain 90-Day Entrepreneur NPS of 85 or higher.  NPS (Net Promoter Score) is a customer satisfaction metric.  Our current NPS is 95%.

 Competencies You’ll Need to Be Successful

  1. a) Confident Interviewer: In your onboarding efforts, you'll need to carefully interview our Entrepreneur clients to understand their needs.  Also to guide them in unpacking their brain.  Having a warm, welcoming, curious, and collaborative attitude will be a huge asset.
  2. b) Good Matchmaker: Ability to find good matches between Assistants and Entrepreneurs, across all three domains: affective, cognitive, and conative.  Staying abreast of who you’ve got on both rosters (Entrepreneur clients and Assistant prospects) at any given time is essential in spotting matches.
  3. c) Attention to Detail: Our processes are very checklist- and detail-driven.  All details and checkpoints matter.
  4. d) Strong Listening Skills: Strong ability in empathic/reflective listening required.  Often match-making requires deep listening to “read between the lines."  Listen more than you speak.
  5. e) The instinct to close loops / strong follow-through. Entrepreneurs are very busy so it’s up to you to stay in touch and follow through to ensure that they are getting the white-glove treatment.
  6. f)  Comfortable with being on-screen during live remote meetings. Your workspace should be neat, clean, and project a professional image.  When meeting with clients, the dress is business casual tops, conveying a professional image.

Our Culture

Our team Core Values are:

- Be Accountable and Transparent

- Show People You Care

- Pursue Mastery and Growth

Things you’ll want to know

  • The position is a 1099 contractor
  • Hours of work are flexible and will start out at 25-30 hrs/week with the opportunity to grow to full time.
  • Pay rate is $20/hr
  • You must be able to attend a weekly meeting on Tuesdays from 1:30 pm - 2:30 pm MT
  • You must have a native-level knowledge and ability in speaking and writing English, as well as American culture.

How to Apply

Email jobs@profitfactory.com.

In the subject line, please write:

“Hi, I’m (insert first and last name) from (insert your city).  I’m interested in the Onboarding Consultant position.

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____. I'm applying for the Onboarding Consultant position. 

Paragraph 1: why you’re a fit for this position including your hiring and training experience (black font, Verdana, 3 sentences).

Paragraph 2: the level of experience on a scale of 0-10 with Google docs/sheets/mail (blue font, Verdana, 3 sentences)

Paragraph 3: the level of your experience on a scale of 0-10 (with 10 being the highest) with interviewing and training.  (red font, Verdana, this time 4 sentences). 

Paragraph 4:  If you are or are not currently working; if you are currently working if you plan to leave your position for this one,  and why you’re interested in a new position. (black font, Verdana, 3 sentences.)

  • A closing salutation including your name, email address, phone number, and the link to your LinkedIn profile (if you have one).

Be sure to include your resume.  Thanks!

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