Great Opportunities to Work From Home in a REAL Business


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant

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Virtual Assistant 10-15 hrs/week 

Please Note:  This job is being posted on behalf of Kelli Folsom Fine Art (https://kellifolsom.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Kelli Folsom is an academically trained artist and art instructor. She creates online courses and memberships for art students and sells her work privately. 

We’re looking for an experienced and reliable Virtual Assistant to be Kelli’s gatekeeper and right-hand man (or woman!). You must be fast-acting and able to understand Kelli’s style and vision. You must have excellent communication, be highly responsive, and be able and willing to take direction and learn from your mistakes. 

As Kelli’s Great Assistant, you will take on tasks such as email inbox management, social media management, email marketing, customer service, website updates, arranging travel, uploading documents, and other tasks of various kinds.

The successful candidate must possess the following experience/qualities:

  • exceptional listening skills with the ability to complete tasks without hand-holding or lots of back and forth
  • exceptional communication skills, both written and verbal
  • highly responsive and able to take direction very well
  • able and willing to learn from your mistakes
  • confident, yet humble – someone who is drama free!
  • prompt and conscientious with very strong follow-through skills – always meeting deadlines.

Technical skills required:

  • GoogleSuite and Outlook
  • WordPress (basic)
  • MailChimp
  • Zoom
  • Social Media for Business (Facebook, Instagram, Youtube)

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 10-20 hours per week.
  • Flexible hours between 8:00 am – 6:00 pm MST. Morning hours are preferred. 
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Kelli Folsom Fine Art directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Kelli Folsom Fine Art – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Please tell us about your work ethic and ability to take direction. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of proficiency from 0-10 (10 being advanced) for each of the following: GoogleSuite, Outlook, WordPress, MailChimp, Zoom, and managing social media for business. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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Virtual Assistant 25-30 hrs/week 

Please Note:  This job is being posted on behalf of Forte Labs (https://fortelabs.co) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Tiago Forte is the owner and CEO of Forte Lab and is one of the world’s foremost experts on productivity. Forte Labs is an online education company providing a range of products, services, and courses to radically increase one’s productivity and personal effectiveness. They teach practical techniques and methods drawn from research, practice, and their work consulting and coaching high-performers and world-class organizations. Their approach is human-centered, leveraged by technology, and ultimately focused on helping people fulfill their potential. 

We’re seeking a diligent and self-directed Virtual Assistant to support Tiago and his dedicated team. You must have strong organizational skills and be detail-oriented, consistent, thoughtful, and highly proactive, with the ability to own your role and take direction well. 

As a Great Assistant, you’ll be responsible for a variety of tasks including online research and problem-solving, customer service, managing travel, coordinating projects, drafting communication, and basic admin tasks of various kinds. 

You will be a key part of the team and should be someone who is exceptionally tech-savvy, self-aware, and able to represent the brand very well.  

The successful candidate must possess the following experience/qualities:

  • highly responsive with excellent communication skills
  • tech-savvy with the ability to learn new software and tools quickly!
  • excel in research-related tasks
  • exceptionally organized with extreme attention to detail
  • work effectively without constant and direct supervision or guidance
  • proactive and always thinking ahead, anticipating situations before they happen
  • exceptional listening skills with the ability to understand the vision or task without the need to go over it numerous times
  • prompt and conscientious with the ability to manage your time efficiently
  • Customer service experience is a plus! 

Technical skills required:

  • Google Suite
  • WordPress
  • Zoom
  • Evernote

Knowledge of these tools is not required but very helpful!

  • Convertkit
  • Teachable

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 25-30 hours per week, may increase to full-time under the right conditions and with the right fit.
  • Flexible hours. You will need to be available to attend a weekly team check-in call every Monday morning for 30-45 minutes. 
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.
  • Must own and work on a MAC. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Forte Labs directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Forte Labs – Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as a virtual assistant, and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Give us an example of a time you were responsive, adaptive, and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please individually rate your level of experience from 0-10 (10 being advance) using GoogleSuite, WordPress, Zoom, and Evernote. Please tell us about any research and customer service experience you’ve had and if you own a MAC. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day M-F and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • What interests you about working for Forte Labs
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

 

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Virtual Assistant 15-30 hrs/week 

(W2 employee position)

Please Note:  This job is being posted on behalf of Climate Advocacy Lab (www.Climateadvocacylab.org) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Sean Kosofsky is the Executive Director of Climate Advocacy Lab, a non-profit which helps climate change advocates run smarter campaigns. They promote evidence-based advocacy and translate best practices from science and experimentation into practical on-the-ground victories.

Are you looking for a position where you’d be part of a passionate team, making a real difference in the climate community?… Well, this may be the position for you! 

We’re seeking a laser-focused and highly-proactive Virtual Assistant to support the Climate Advocacy Lab team. You must have outstanding interpersonal and communication skills, and good judgment to organize and manage projects and timelines. You’ll be responsible for tasks such as email and calendar management for the team, event planning, website editing, email marketing, filing expense reports, and arranging logistics. 

You will be a key part of the team and should be someone who can easily anticipate needs to prevent obstacles/delays and to solve problems. You’ll need a good sense of humor and heart to fit well in this deeply respectful team.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • Excellent time management and ability to meet deadlines 
  • Outstanding interpersonal and communication skills, including email.
  • Exceptional organizational skills with a proven track record of attention to detail
  • Reliable and compassionate – someone who really cares about what they do, the business they work for, and the people around them
  • Ability to anticipate needs and be proactive in preventing problems/delays
  • Tech-savvy with the ability to learn new software/programs easily
  • Ability to work efficiently in a team setting

Technical skills required:

  • Google Suite
  • MailChimp or other email marketing software
  • Dropbox
  • Salesforce
  • Slack
  • Outlook/Sharepoint
  • Excel

Knowledge of these tools is not required but very helpful!

  • Google Analytics
  • Drupal

Position Details

  • This position is an employee (W2) position.
  • You must have at least two years of Administrative experience (in a remote environment preferred).
  • The position will start out with 15-30 hours per week.
  • Flexible hours between 9:00 am – 5:00 pm EST or PST. Ideally, your working hours would be 12 pm -5 pm EST. 
  • Very rarely, you may be needed during weekend hours. 
  • You will have the opportunity to accrue PTO and will be eligible for sick-leave.
  • The pay rate for this position is $20/hr, with room for an increase after 3 months of strong performance.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  Please do not contact Climate Advocacy Lab directly. (Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the  Climate Advocacy Lab position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, the number of years of experience you have as a remote administrative assistant (or office manager) and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please rate your proficiency from 0-10 with GoogleSuite, MailChimp, Salesforce, and Drupal. Please also tell us about your experience working within a team and supporting them with tasks including email inbox management, filing expense reports, event planning, and any website editing experience you’ve had. (red font, Verdana, 3 sentences)
  • Paragraph #3: If you are/are not currently working, what you see yourself doing 3 years from now and your availability from M-F 9:00 am – 5:00 pm EST time. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Please explain why you’d like to work for Climate Advocacy Lab and why YOU would be a great addition to this passionate team. (black font, Verdana, 3 sentences)

One sentence closing salutation including your name, email address, phone number, and LinkedIn (if you have one). 

Be sure to attach a resume.  Thanks!

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Virtual Assistant 20-25 hrs/week 

 

Please Note:  This job is being posted on behalf of Dr. Ann Shippy, MD (https://annshippymd.com/about/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Dr. Ann Shippy is a Functional Medicine physician, which means that she practices differently than conventional doctors. She looks for the root cause rather than treating symptoms of an illness. Her approach to medicine is a unique blend of measured, precise data with a heart-felt attitude towards all of her patients. 

We are seeking a diligent and detail-oriented Virtual Assistant who thrives in a fast-paced environment and can work efficiently and autonomously. This is the perfect role for someone who has a passion for health/well living and wants to be part of a thriving team that makes a difference. You must be highly organized, solution-oriented, and have excellent communication.

As a Great Assistant, you will be Dr. Shippy’s gatekeeper, proactively anticipating her needs and reporting to her and to the Director of Marketing on a daily basis. You will be handling a variety of tasks including managing Dr. Shippy’s email inbox and calendar, making travel/meal arrangements, posting articles on the web, conducting research, and other administrative tasks of various kinds. You must be someone who is able to follow very specific direction and who is always prepared for meetings.

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • Strong work ethic! 
  • Solutions-oriented and highly proactive! Ready to hit the ground running
  • Exceptionally organized with extreme attention to detail
  • Prompt and conscientious with very strong follow-through skills – always meeting deadlines and coming prepared
  • Exceptional communication skills
  • Able to take specific direction and put it to action
  • A flexible schedule is a must

Technical skills required:

  • G-Suite
  • Email Inbox Management (on behalf of others)
  • Basic WordPress (a plus)
  • Slack (a plus)

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 20-25 hours per week but could potentially move to more hours in the future.
  • Flexible hours between 8:00 am – 6:00 pm CST. 
  • You may also be needed to check in on weekends or during off-hours.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Dr. Ann Shippy, MD directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Ann Shippy, MD  – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Please rate your level of experience from 0-10 (with 10 being advanced) using GoogleSuite, making travel arrangements, and managing an email inbox and calendar for someone else. Please provide specific examples for each. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of a time you were proactive and took the initiative to find a solution to a potential problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Please tell us why this position interests you, why you desire to work for Dr. Shippy and her team, and what your availability is throughout the week. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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Virtual Assistant 30-40 hrs/week

Please Note: This job is being posted on behalf of Bee Ham Buyers (www.beehambuyers.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Tal Simpson and Jeremy Gonzalez are the owners of Bee Ham Buyers LLC. Bee Ham Buyers is a family-owned real estate solutions company based out of Birmingham, Alabama. We provide win-win solutions to help homeowners get out of their sticky situation, like foreclosure, owning a burdensome property, probate, or anything else. At Bee Ham Buyers LLC, we focus on providing you with a solution to your situation so you can continue to do the things you love.  

We’re looking for a virtual assistant to support our partners and help build the back end of our business by developing and implementing new processes and procedures, creating well-organized systems and managing the day to day activities of our partners and business. 

Some of your responsibilities will include managing emails with the intent of taking over both partners email inboxes in the future, managing their schedules and appointments, preparing and monitoring their to-do lists, prioritizing their daily and weekly tasks, corresponding with vendors, customers and prospects through email, phone calls and text messages, pulling and compiling financial reports on rental properties, managing and monitoring leads, creating and maintaining a filing system and handling all administrative and office tasks. We need someone who is exceptionally organized, can wear many hats and isn’t afraid to take on the responsibility of building the backend of our business from scratch.

Your primary focus will be to keep our partners on track and organized, to be the office liaison and go to person, and to ensure that everyone and everything is running efficiently and smoothly.

In addition to the above, the ideal candidate will be highly detailed and results oriented, and have the following skills and qualities:

  • able to anticipate our partners and business needs before being asked
  • able to proactively look for new and improved ways to do things
  • experience working in a small fast-paced business environment
  • excellent written and verbal communication skills
  • a take-charge person who can build, create and implement systems from the ground up
  • self-sufficient with the ability to solve problems on your own
  • experience running an office with the ability to take direction from two partners
  • innovative, forward-thinking, and growth-oriented
  • accountable, conscientious and competent
  • focused, flexible, dedicated, and structured 
  • experience in real estate and marketing a plus!

You’ll need to be experienced with:

  • Podio (or a similar CRM)
  • Microsoft Office
  • Google Suite
  • QuickBooks basic
  • WordPress (basic knowledge) or Carrot

Experience in these are helpful but not required:

  • Real Estate Websites (Zillow, Redfin, Tax Assessor, etc) to evaluate properties
  • MailChimp
  • Social Media (for businesses)

Position Details:

  • This is a 1099 contractor position.
  • You must have at least two years Administrative Assistant or Office Management experience in a remote environment.
  • The position will be approximately 30-40 hrs per week with the potential to increase with the right person and as the need arises.
  • Flexible schedule, however, you must be available during normal business hours (8-5 CT) and in the morning to get the day started. Non-facing client or vendor tasks can be done during flexible off hours.
  • Occasional hours may be needed on the weekend with advance notice.
  • Must be available for occasional check-ins during off hours or on weekends as needed.
  • The starting pay rate is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member. 

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Bee Ham Buyers or Tal Simpson and Jeremy Gonzalez directly, doing so will disqualify your application.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Bee Ham Buyers position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, the number of years of experience you have as a remote administrative assistant (or office manager) and the type of tasks you performed. If you have experience with real estate and marketing experience please tell us about it! (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your level of experience with building the back end of a business from the ground up, how you created a structured and organized environment and how you were the go to person who kept your boss’s life and the office running smoothly and efficiently. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with talking and interacting with customers and vendors and rate your level of proficiency from 0-10 with Podio (or a similar CRM), Microsoft Office, Google Suite, QuickBooks and WordPress or Carrot and in what capacity you used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working, let us know when you will be able to start), the hours you are available to work on Central time zone and where you see yourself in 3 years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • on the Bee Ham Buyers website, how many days does it normally take for a deal to close?
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn, please include the link to your profile.

Be sure to attach a resume.  Thanks!

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Virtual Assistant 10-20 hrs/week

Please Note: This job is being posted on behalf of IntelliStructures (Intellistructures.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Charles Bryd is the owner of IntelliStructures. At IntelliStructures we specialize in construction and handle sales, design, engineering, procurement, installation management and consulting services for construction specializing in structural Insulated panels (SIPs) and laminated beams across the East Coast and Mid-Atlantic. We also do acquisition and development of single family homes and are looking to expand into Puerto Rico and Southern Chile.

We are looking for a virtual assistant who is productive, engaging and creative! You will be Charles’ gatekeeper keeping him on track and organized. Some of your tasks will be scheduling and maintaining his calendar, making sure he is aware of any critical deadlines and appointments, creating his to-do lists and tracking his status, checking emails and inquires, responding to customers by phone and email, entering and tracking data, working with our accountant to pull quarterly and annual reports, monitoring projects,  matching materials lists to deliveries and coordinating orders, overseeing inventory, tracking daily labor hours and expenses, and looking for new ways to develop and improve systems and processes to help streamline and grow the backend of our business.

The perfect assistant will have excellent computer skills and be someone who learns intuitively in the computer world.  You must be someone who can anticipate what is needed before being asked, and be one step ahead of our entrepreneur at all times! Some knowledge of the construction business will be very helpful!

The ideal candidate will have the following skills and qualities:

  • be humble and trustworthy, someone who truly cares about their work and the business
  • be a productivity monster!
  • intelligent, friendly and outgoing
  • exceptional organization and communication skills
  • a self-starter who is highly motivated, proactive and detailed oriented
  • focused, dedicated and structured
  • must be a go-getter and have a positive can-do attitude!
  • strong customer service skills
  • tech savvy
  • office management experience is required!
  • fluent in Spanish is a HUGE plus!

You’ll need to be experienced with these tools:

  • Microsoft Office 365 – Must be proficient in all of Microsoft!
  • Quickbooks
  • Microsoft Dynamics CRM or a similar CRM

Position Details:

  • This is a 1099 contractor position.
  • A Galaxy Note 10 will be provided.
  • You must have at least two years of Office Management/Administrative Assistant experience in a remote environment.
  • The position will be approximately 10-20 hrs per week and can grow to more hours with the right person and as the need arises.
  • Morning East Coast hours are needed to get the day started. Non-facing client or vendor tasks can be done during flexible hours.
  • Occasional weekend hours with advance notice, and periodic check-ins throughout the day and during off-hours will be needed.
  • The starting pay rate for this position is $18/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact IntelliStructures or Charles Bryd directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the IntelliStructures position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you (if you have construction industry experience and speak spanish, let us know!), including your years of experience with running an office or as an Administrative Assistant in a remote environment and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your background developing systems and processes from the ground up, and your experience with organizing and creating your boss’s tasks, schedule and to-do lists, ensuing he stays on track and focused. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Microsoft 365, Microsoft Dynamics (or a similar CRM) and Quickbooks and in what capacity you have used these tools and how you would rate your computer skills and ability to learn new software quickly.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), what Eastern time hours and days you are available to work and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________

 

Virtual Assistant 20 hrs/week

with potential for full time

ma on the Glow (Mamaontheglow.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Kelsy Elle is the Founder of Mama on the Glow and Infinite Glow Mastermind, a community for soulful, passionate men and women find their inner light, true success and everlasting love. Our mission is to help our clients around the globe realize life-changing transformations by coaching successful, spiritual, dynamic men and women to attract love and business success.

We are looking for a flexible, professional and confident virtual assistant who has strong written and verbal communication skills, is warm, friendly and compassionate, and has the proven ability to be one step ahead of our founder, preempting her needs and helping to keep her on track at all times. As Kelsy’s gatekeeper, you must be detailed oriented, creative, independent, conscientious, analytical, and proactive.

You will be responsible for keeping her on-task and organized, creating and managing her daily to-do lists, managing her email, calendar and schedule, creating newer more efficient systems and processes, handling social media content and comments, entering customer data and statistics, uploading videos and graphics, corresponding and working with clients, managing projects and timelines for the team, organizing annual event planning, and handling a variety of administrative tasks that will help keep Kelsy focused, successful and on track.  As Kelsy’s assistant you will be her right-hand person, working side by side with her, and helping her clients see their beauty, discover their truth, and reaching for the stars!

In addition to the above the successful candidate will be someone who wants to change the world, is fun to be around, has an outgoing personality and…

  • takes responsibility and communicates powerfully
  • has high integrity, standards, and a strong work ethic
  • responsive, reliable, and accountable
  • has strong client services experience
  • able to build quick and strong relationships
  • a forward thinker who takes the initiative
  • is tech savvy
  • excellent at anticipating our entrepreneur’s needs and taking ownership of the role
  • project management experience is a plus!
  • marketing experience is a plus!
  • graphics and video editing skills are a plus!

Technical skills required:

  • Google Suite
  • Microsoft Suite
  • Ontraport or a similar CRM
  • Asana or a similar PM tool
  • WordPress (basic skills)
  • Social Media – Facebook, Instagram, Twitter, YouTube, Pinterest

Experience in the following is helpful but not required:

  • Zoho
  • Slack
  • Canva, Camtasia, Haiku Deck
  • Stealth Seminar

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience. 
  • The position will start with approximately 20 hrs per week with the potential to quickly increase to full time with the right person and as the need arises.
  • Morning hours are needed to get the day started, then a flexible schedule to perform tasks, however, you must be available during normal business hours; Monday – Friday from 9-5 PST.
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Kelsy directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Mama on the Glow Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you and the number of years of experience you have as an Administrative Assistant. Please include details on your experience with managing your boss’s email and calendar, creating to-lists and being their gatekeeper. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Your level of proficiency (beginner, immediate, proficient) with Google Suite, Microsoft Suite, Ontraport, Asana, WordPress, Social Media (business accounts) and if you have experience with graphic arts and video editing and in what capacity you have used all these tools. (red font, Verdana, 3 sentences) 
  • Paragraph #3: Tell us why you want to work with Kelsy and about your passion and joy for helping people and changing the world. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in pacific time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1) on the Mama on the Glow website, what is the name of the group Kelsy created for overwhelmed moms to focus on their wellness, career, relationships and connection to their children?

2) a closing salutation including your name, email address, phone number and if you have a LinkedIn, please include the link to your profile.

Be sure to attach a resume.  Thanks!

 

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Virtual Assistant 10-20 hrs/wk  

Please Note: This job is being posted on behalf of CigarPlace (www.cigarplace.biz) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants. 

Julian Gomez is the owner and CEO of CigarPlace.biz. CigarPlace sells premium cigars and accessories throughout the world via its e-commerce site. They strive to be the best in the business…in particular the best service, selection, and prices.

We are looking for a rockstar Virtual Assistant who is detail-oriented, resourceful, and adaptable. You must have excellent communication and writing skills, be able and willing to learn from your mistakes, and have professional experience managing your boss’s email inbox.

You will be a key part of the team and should be someone who is internally motivated. You’ll work on tasks related to vendor management, social media, e-commerce tracking, email inbox management, and other administrative tasks that will help keep Julian and his team successful and on track.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • exceptional communication skills – both written and verbal
  • detail-oriented, resourceful, and smart!
  • adaptable – able to demonstrate flexibility in the face of change
  • effective time and task management skills
  • dedicated, loyal, and reliable
  • basic math skills and a good memory
  • experience managing a high-traffic email inbox for someone else
  • e-commerce experience is a HUGE plus!
  • experience using social media for business is another big plus! 

You’ll need experience with the following tools:

  • G-Suite
  • BaseCamp (another PM tool)
  • ZenDesk or another help desk system 
  • Social media for business

Position Details:

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience.
  • The position will start out with 10-20 hours per week, but could quickly move to more hours with the right person.  
  • Flexible hours between 8:00 am – 11:00 pm EST and 1 pm-3 pm preferred. Morning hours are needed to check emails, create to-do lists and to get the day started, with availability for periodic check-ins. 
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.


How to Apply:

Email: jobs@profitfactory.com (please do not contact Julian Gomez or CigarPlace directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the CigarPlace VA Position”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, your experience as an administrative assistant and handling your boss’s email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about any experience you’ve had managing social media business accounts and any if you’ve had any experience working in e-commerce or vendor management. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of a time you were proactive and took the initiative to ensure team projects were on track and on target. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 8:00 am – 5:00 pm EST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  1. why you’re interested in working for CigarPlace.
  2. a closing salutation including your name, email address, LinkedIn profile, and phone number.

Be sure to attach a resume.  Thanks!

 

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Virtual Assistant 20-25 hrs/wk  

Please Note:  This job is being posted on behalf of ConveYour, Inc (https://conveyour.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Stephen Rhyne is the owner and CEO of Throwing Boulders LLC. Stephen created ConveYour which uses software as a service to capture the attention of people, hold their interest, and create an every-day learning culture.

We are seeking an experienced Virtual Assistant who is detailed-oriented, has strong organizational skills and is always one step ahead of our entrepreneur helping him to feel on track, present and focused! You must be highly responsive, flexible, and adaptive to his needs.

As a Great Assistant, you will be Stephen’s gatekeeper, handling a variety of responsibilities including managing his email inbox, scheduling, curating CRM information, research, social media management (including Facebook, Twitter, and LinkedIn for business), client support, possible inbound sales, and other tasks of various kinds. 

You will be a key part of the team and should be someone who is results-driven, loves learning, is tech-savvy, and can easily create digital processes and systems to help Stephen and his team work more efficiently. 

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • highly responsive with excellent communication skills
  • adaptable – able to demonstrate flexibility in the face of change
  • tech-savvy with the ability to learn new software and tools quickly!
  • excel in research-related tasks
  • exceptionally organized with extreme attention to detail
  • professional and diligent
  • works effectively without constant and direct supervision or guidance
  • proactive and always thinking ahead, anticipating situations before they happen
  • prompt and conscientious with very strong follow-through skills – always meeting deadlines
  • sales experience is a huge plus! 

Technical skills required:

  • Google Suite
  • Social Media for Business (Facebook, Instagram, Youtube)
  • Zoom
  • CRM experience

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment working with an entrepreneur/startup).
  • The position will start out with 20-25 hours per week, may increase to full-time under the right conditions.
  • Flexible hours between 9:00 am – 6:00 pm CST. Morning hours are needed to check emails and to get the day started, with availability for periodic check-ins.  You will have the flexibility to perform (non-client facing tasks) throughout the day.
  • On occasion, you may be needed to check in on a weekend or during off-hours and to help with personal requests.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Throwing Boulders LLC directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the ConveYour – Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as a virtual assistant, working with an entrepreneur/startup, and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience managing social media for business accounts, curating CRM information, client support/communication, and about any sales experience you may have. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of a time you were responsive, adaptive, and flexible and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 9:00 am – 6:00 pm CST, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • What interests you about working for ConveYour 
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

 

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