Great Opportunities to Work From Home in a REAL Business


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant

_______________________________________________________________________________________________________

 

Profit Factory

Executive Assistant 30 hrs/week

Join the Profit Factory Team (https://profitfactory.com) as the Executive Assistant for our Founder.  Profit Factory is a consulting firm helping Entrepreneurs to build a profitable and effective business.

In this exciting and challenging position, you’ll be the right-hand person to our entrepreneurial Founder.  You’ll spend time managing his email and calendar, setting up travel, scheduling appointments and follow up, managing on-site events, coordinating personal errands and special projects.  Occasionally, you’ll also negotiate and sign agreements on his behalf. Needless to say, working for the leader of one of the top virtual assistant programs in the country, you’ll need to have the highest level of organizational skills and razor-sharp attention to detail.

Our work is guided by our core values that are:

  • Be Accountable & Transparent
  • Show People You Care
  • Pursue Mastery & Growth

We want all of you — not just your hands and your feet, but your head and your heart as well.   This is not a job where you only “go through the motions.” This a career for someone to put their heart and soul into.  We want someone who is willing to go the extra mile, excited to build something special and treat the business as if it was their own.  

The right partner for our Founder needs to be someone who:

  • is an independent and imaginative self-starter who is highly organized and efficient.
  • has significant experience working as a top-level executive assistant and understands the unusual business demands and commitment that the job entails.
  • has a knack for simplifying complex processes in ways that make sense and are easy to implement and maintain; appreciates creating and following checklists and procedures to ensure tasks are done in excellence and to completion every time.
  • has excellent writing skills — uses correct grammar, punctuation, proofs things twice before sending out.
  • is undeterred by obstacles and takes pride in being able to figure things out — drawing upon a combination of experience, skill and a determination to find answers and apply new learnings.  
  • has a strong customer service orientation and always leaves everyone feeling better after having interacted with the company.
  • is proactive, excellent at anticipating an entrepreneur’s needs and willing to help vision and craft projects to contribute to the growth of the business.
  • has the confidence to deal with other Owners and CEOs, and occasionally negotiate on behalf of the Founder, reviewing and signing agreements on his behalf.
  • has the flexibility to deal with the curveballs and bottlenecks that are unavoidable in a fast-growing company.
  • has the courage to speak up when the Founder has “blind spots” in his day-to-day choices and actions.

You’ll need experience with the following:

  • Google Apps — must be highly proficient.
  • Infusionsoft or some type of CRM — must understand and have used a CRM before.
  • LastPass
  • WordPress
  • WhatsApp
  • Zoom

You must be very tech savvy and own a reliable computer, a reliable phone, and have reliable & high-speed internet access.  Mac preferred, but not required.

Position Details

  • The position is a 1099 independent contractor position, 30 hrs/ week
  • 100% remote work
  • You must be able to attend a weekly video meeting from 2:30 – 3:30 pm CST every Tuesday.
  • The starting pay rate for this position is $25/hr USD.
  • We’re looking for someone who wants this to be their next career and plans on being with us for 3+ years.

To Apply:

Email: jobs@profitfactory.com (please do not contact Tim directly.  Thank you.)

In the subject line please write “Hi, I’m YOUR NAME from (insert your city/town).  I’m interested in your Executive Assistant position.”

In the body, please write a 15-sentence email including:

One sentence opening salutation that says: “Hi, my name is ____ from ____. I’d like to apply for the Executive Assistant position”.

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: Tech tools/apps you use frequently.  (blue font, Sans Serif, 3 sentences)

Paragraph #3:  How you think you can increase an Entrepreneur’s efficiency as his/her assistant. (red font, Verdana, 3 sentences)

Paragraph #4:  If you are/are not currently working and why you’re interested in a new position, and the hours you’re available to work Monday – Friday  (black font, Verdana, 3 sentences)

1) a closing salutation including your name, email address, and phone number.

Please attach a copy of your current resume.  Thanks.

_________

SHARLENE MERCIER

Executive Assistant 25-30 hrs/week 

Please Note: This job is being posted on behalf of Sharlene Mercier  (www.sohorealty.net, www.empowermortgagelending.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Sharlene Mercier is the founder and CEO of Soho Realty; a full-service brokerage company that specializes in selling single and multi-family homes, and investment properties in the Greater Houston and Greater Atlanta areas, and Empower Mortgage Lending; a full-service mortgage company that specializes in securing mortgage loan financing for residential and commercial borrowers. With both businesses, Sharlene is able to offer a one-stop shop for all her client’s real estate needs.

We’re looking for a virtual executive assistant with corporate background experience in supporting high-level executives in a fast-paced working environment. Some of your responsibilities will be maintaining and organizing Contactually, coordinating and managing our CEO’s email inbox and calendar, working with clients through our sales and marketing funnel, and maintaining and managing our social media accounts.  

We are looking for someone who can create structure by implementing processes, procedures and well-organized systems, set up system tools and software, create document templates and checklists, take on various projects and tasks and manage the day to day activities for our CEO and the company.  You will be expected to be one step ahead of Sharlene, anticipating her needs and going above and beyond to get the job done.

In addition to the above, the ideal candidate will have the following skills and qualities:

  • exceptional organizational and multitasking skills
  • highly detailed and results oriented
  • conscientious with strong follow-through and strong work ethic
  • someone who isn’t overly sensitive or easily flustered
  • a take-charge person who can build, create and implement systems from the ground up
  • excellent written and verbal communication skills
  • exceptional listening skills with the ability to understand the vision or task without the need to go over it numerous times
  • excellent judgment skills – exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
  • a self-starter who is highly motivated and proactive
  • focused, dedicated, loyal and structured
  • friendly and easy going, someone who always maintains a positive attitude
  • can easily learn new software and is tech savvy
  • basic project management skills
  • experience in the real estate, mortgages or broker/loan originator industries is a plus!
  • You must own a PC!

You’ll need to be experienced with:

  • Microsoft Office Suite – Office 365
  • Google Suite
  • Business Social Media Management (Facebook, Instagram, Twitter, LinkedIn)
  • Contactually

Being familiar with these tools is not required but helpful!

  • Zipforms
  • BackAgent
  • Quickbooks Online
  • Calyx
  • Waves
  • Trello
  • Multiple Listing Service (MLS)
  • Floify

Position Details

  • This is a 1099 contractor position.
  • At least three years Executive Administrative Assistant experience
  • The position will be approximately 25-30 hrs per week with the potential to grow to more hours with the right person.
  • Days and Hours: Monday through Friday and approximately 3-4 hours on Saturdays.  Morning hours are needed to get the day started with the flexibility to do client facing tasks between the hours of 8:00 – 6:00 pm EST and non-client facing tasks during off hours. There is flexibility for schedule changes when needed and previously discussed.
  • Periodic check-ins throughout the day or off-hours will be needed.
  • The starting pay rate for this position is $18/hr with room to grow with the right person, based on performance and experience.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Sharlene Mercier directly, doing so will disqualify your application.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Sharelene Mercier Executive Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, your experience as an executive assistant and the type of tasks you performed, and if you have a corporate background or experience working in the real estate/mortgage/broker industries. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience with creating a structured environment, and how you helped streamline processes and create organization for a business. (red font, Verdana, 3 sentences)
  • Paragraph #3:  If you own a PC and your level of proficiency from 0-10 with Microsoft Office 365, Google Suite, business Social Media management (please mention the platforms) and Contactually. Let us know if you have experience in any of the other tools/software mentioned in the job posting. (blue font, Verdana, 2 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please specify if you are planning to leave your job for this position), the hours you are available to work from Monday – Saturday EST, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________________________

Virtual Executive Assistant

30-40 hrs/week 

Please Note:  This job is being posted on behalf of S2 Groupe (https://www.selenasoo.com) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Selena Soo is a publicity and marketing strategist for visionary entrepreneurs, experts, and authors who want to reach millions with their message. Selena owns S2 Groupe which offers world-class online education programs and high-end coaching services. Our mission is to help exceptional people build their brand, reach more people, and change the world.

We are looking for a virtual assistant who is passionate about their work, thrives on challenges, is thorough in every task they do, can juggle multiple priorities at the same time and always goes above and beyond to get the job done. You must be proactive and a natural problem solver with the ability to catch mistakes and fix them before they become an issue.  As our Great Assistant, you will be Selena’s gatekeeper, keeping her personal and business life running smoothly & efficiently while anticipating her needs and staying one step ahead of her. Some of your responsibilities will include managing and owning Selena’s very busy calendar, maintaining her schedule and to-do lists, responding to clients and emails, managing and coordinating travel arrangements, creating documents and processes, preparing status updates and reports, posting jobs, interviewing, onboarding new hires and working together with team members to ensure the business is running smoothly and efficiently.

You must have extensive event planning experience as you will be managing, coordinating and overseeing a high volume of events.  Some of these events are across multiple cities, with you being responsible for finding locations, hotels, and venues, researching and booking vendors, negotiating and managing costs, tracking payments, designing event programs and agendas, preparing expense reports, coordinating with volunteers, clients, and vendors, and seeing the event through from start to finish ensuring nothing is missed and everything runs smoothly and successfully while staying on budget.

In addition, the successful candidate will have the following skills and qualities:

  • smart, quick and intuitive – someone who gets it the first time and doesn’t need things explained repeatedly
  • strong initiative – takes things on without being asked and when they don’t know something, they try to find the answer before seeking assistance
  • obsessively organized and detail-oriented
  • proactive and always thinking ahead, anticipating situations before they happen
  • excellent written communication – with exceptional spelling and grammatical skills
  • outstanding verbal communication with the ability to communicate professionally with a positive attitude at all times
  • is confident, yet humble – someone who is drama free
  • exceptional client/customer service skills
  • a perfectionist with extremely high standards – someone who prides themselves on rarely making mistakes
  • ability to stay calm, cool and focused in high-stress situations
  • prompt and conscientious with very strong follow-through skills – always meeting deadlines
  • outgoing, reliable and compassionate – someone who really cares about what they do, the business they work for, and the people around them
  • a self-starter and a go-getter, someone who knows their stuff and stops at nothing to get it done!

Technical skills required:

  • Google suite (Google calendar, Google docs, Google forms)
  • ScheduleOnce (OnceHub)

Experience in the following is helpful but not required:

  • Asana
  • Slack
  • Ynab

Position Details

  • This position is a contractor position.
  • You must have at least three years of administrative assistant experience
  • You must have at least two years of heavy calendar management and event planning experience
  • The position will be 30-40 hours
  • Ideal hours are between 9:00 am – 5:00 pm AST (Puerto Rico time) with rare but occasional check-ins as needed during off hours/days. Client facing tasks must be done during business hours, however, project tasks can be done during flexible hours as long as deadlines are met.
  • The starting pay rate for this position is $20/hr with room to grow with the right person, based on performance and experience.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Selena Soo or S2 Groupe directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Selena Soo Virtual Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • One sentence opening salutation that says: “Hi there, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you and your number of years of experience as an Administrative Assistant. Please include details on your experience with managing your boss’s busy calendar and how many years experience you have doing so. (black font, Verdana, 4 sentences)
  • Paragraph #2:  Tell us about your experience managing events and working with venues and vendors (include the number of years of experience, how many events you’ve managed, the type of events and what your responsibilities were). (red font, Verdana, 4 sentences)
  • Paragraph #3: Give us an example of a time you were proactive and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Where you see yourself in three years, if you are/are not currently working and why this position interests you. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

1) on the Selena Soo website, name one of the online programs she offers.

2) a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________________________

ALEX LUGOVOY

Virtual Assistant – 30-40 Hrs/Week

Please Note: This job is being posted on behalf of Dobrin Homes (www.dobrinhomes.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Alex Lugovoy is the founder of Dobrin Homes which is the #1 Trusted Buyer in Richmond Virginia. Dobrin Homes has been improving Richmond neighborhoods for over 10 years by buying distressed properties and renovating them to rent to students. Alex also owns Dobrin Consulting which is a highly specialized management consulting firm focused on the Addiction and CNS industry.

We’re looking for an experienced virtual assistant to support Alex in his day to day activities, managing his tasks and to-do lists, keeping him on track and efficient and being his right-hand person readily available to take tasks off his plate so that he can focus on the bigger picture. Some of your responsibilities will be managing his email and calendar, creating tasks and projects in Asana, following up on those projects and ensuring both he and the team are on track, corresponding, working and following up with vendors, creating procedures and checklists, and researching new and better ways to do business. You will be working with the team, overseeing their projects, ensuring things are communicated effectively and streamlining processes so that everything is running smoothly.

Alex lives by the basic principles in David Allen’s “Getting Things Done” and would like his virtual assistant to be well versed with this philosophy so that together you can help streamline Alex’s personal and professional life by being organized and staying productive.

In addition to the above, the ideal candidate will have the following skills and qualities:

  • extreme follow through with a strong initiative to take on new tasks
  • exceptional organizational and multitasking skills
  • a take-charge person who can build, create and implement systems
  • self-sufficient with the ability to solve problems on your own
  • excellent communication skills
  • a self-starter who is highly motivated and proactive
  • highly detailed and results oriented
  • accountable, conscientious and competent
  • focused, dedicated, loyal and structured
  • client services skills and customer focused
  • excellent at anticipating our entrepreneur’s needs and taking ownership of the role – always being one step ahead and not waiting to have something assigned
  • project management skills are required!

You’ll need to be experienced with:

  • Google Suite/Gmail
  • Microsoft Office/Outlook
  • Asana or another PM software

You should be familiar with:

  • CRM software (one of your first projects will be researching and implementing a new CRM software of us to use!)

Position Details

  • This is a 1099 contractor position. This could turn into an employee position with the right person in the future
  • At least three years of Project Management and Administrative Assistant Experience
  • The position will be approximately 30-40 hrs per week
  • Flexible schedule, however, you must be available during morning east coast hours (7:00/8:00 am) to get the day started and again in the evening around 6:00 pm EST to touch base with Alex.  
  • You must also be available for check-ins throughout the day. Most project tasks can be done during flexible hours.
  • Since we require early morning hours, East Coast candidates are preferred.
  • The starting pay rate is $20/hr.
  • Please do not apply if you are looking to build your own VA business or are working with other clients. We need someone who will be solely focused on this position.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Alex Lugovoy or Dobrin Homes directly, doing so will disqualify your application.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Alex Lugovoy Virtual Assistant position.”

In the body of the message, please write me a 17 sentence email including:

  • One sentence opening salutation that says: “Hi there, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you want to work for Dobrin Homes, and your detailed experience as an administrative assistant, handling your boss’s email, calendar, to-do lists and tasks and with communicating and keeping the team on track. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your project management experience with setting up projects in a PM database such as Asana; how you managed the timelines, deadlines and status updates of the projects (for yourself, boss, and team members (how many team members?) and the type of projects you managed. (red font, Verdana, 4 sentences)
  • Paragraph #3: You level of proficiency from 0-10 with G-Suite/Gmail, Microsoft Suite/Outlook, and Asana, and if you have experience with taking charge and researching, implementing and training team members on new software (please mention the software you implemented). (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please indicate if you plan to leave for this position), the hours you are available to work on Eastern Time Zone, and where you see yourself in 3 years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • what is the name of the book that Alex would like his assistant to be familiar/well versed in?
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________

 

More Opportunities Are Coming Soon – Check Back Frequently!