Great Opportunities to Work From Home in a REAL Business


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Our application process is unique and includes extensive assessment.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant

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Virtual Administrative Assistant 

20-25 hrs wk / $22 hr

Please Note:  This job is being posted on behalf of RoofEngine(https://www.roofengine.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Max Reznich is the founder and CEO of RoofEngine, a roofing contractor marketing agency where they design, implement, and manage lead generation funnels for roofing contractors in the US and Canada. RoofEngine’s mission is to provide roofing contractors with the simplest, most powerful, and cost-efficient ways to generate quality roofing leads and grow their business.

We’re looking for a dedicated and tech-savvy virtual assistant who is detailed oriented, has strong organizational skills and is always one step ahead of our entrepreneur, preempting his needs, helping him to feel on track, present and focused!  You must be intelligent, a quick learner, have high follow-through, and excellent communication skills. 

As a Great Assistant, you’ll be working to ensure our entrepreneur’s ideas turn into projects that get completed accurately and on-time.  You’ll assist him with marketing tasks, such as managing social media accounts and publishing articles, videos, and podcast episodes regularly to build an audience and generate sales leads. You’ll be Max’s gatekeeper, handling a variety of responsibilities including email and calendar management and client communication. 

As a key part of the team, you should be someone who wants to get behind a great cause and truly help others. You should be highly responsive, comfortable on the phone, and able to provide A-level customer support as you will be responsible for onboarding, scheduling and following up with clients and relaying client messages to the team ensuring the client is responded to in a timely matter.

This position may be a good fit if you:  

  • are creative and can put new ideas/concepts into practice
  • have outstanding client and customer service skills
  • truly want to help others 
  • are tech-savvy with the ability to learn new software and tools quickly
  • have marketing and social media experience with the ability to create and launch content
  • are exceptionally organized with extreme attention to detail
  • always follow through and will stop at nothing to get a task/project done!
  • have strong writing and communication skills
  • are intelligent and love to learn
  • content marketing skills is a plus!

Technical skills required:

  • G-Suite
  • Social Media for Business (Facebook, Instagram, Youtube)
  • Email marketing
  • Basic video editing

Knowledge of these tools is not required but very helpful!

  • PipeDrive or other CRM
  • Asana
  • ScheduleOnce or other scheduling software

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 20-25 hours per week, and will likely grow to full time with the right person and as the need arises.
  • Morning hours from 9:00 am-12:00 pm EST are required. You will have the flexibility to perform (non-client facing tasks) throughout the day.
  • You must be available for periodic check-ins throughout the day or off-hours as needed. 
  • The pay rate for this position is $22/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact RoofEngine directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the RoofEngine – Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed(black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience providing excellent customer and phone support and how you proactively followed up with clients and went above and beyond to make a customer or client’s day.  (red font, Verdana, 3 sentences)
  • Paragraph #3:  If you have experience with content marketing and creating and editing articles, videos, and podcasts, managing business social media accounts, and working with an email marketing software (please specify the type of social media and the email marketing software). (blue font, Verdana, 4 sentences)
  • Paragraph #4: If you are/are not currently working, why a new position interests you, and if you are available during morning east coast hours (9am-12pm). (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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Virtual Assistant

40 hrs wk/ $20 hr

Please Note: This job is being posted on behalf of Karen Coffey Coaching (karencoffey.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Karen Coffey is the creator of the  “Making Agents Wealthy” which is the #1 Results Oriented Program for Women in Real Estate. Our company, Karen Coffey Coaching provides webinars and training to top real estate companies in the US.

We’re looking for an energetic, enthusiastic, passionate about business, virtual assistant to support our Operations Director,  and potentially grow into a leadership position. You’ll dive right in and help her with the technical pieces of onboarding customers with Infusionsoft. You’ll also monitor and track our webinar stats from our Facebook ads and invite those users to our Facebook group.  Additionally, you’ll support her with other administrative tasks, allowing her to focus on more strategic tasks.

We’re looking for an Assistant  interested in working 40 hrs/week as a 1099 contractor and who possesses the following qualities:

  • Friendly and customer service oriented. 
  • Ability to adapt very quickly.  Things change at the last minute, so you must be flexible!
  • Tech savvy — you’re familiar with Infusionsoft ideally (or have worked with other CRM campaigns extensively).
  • High standards of excellence.
  • An action taker, quick thinker, with a strong work ethic. 
  • Detailed oriented, experienced with coordinating and managing many moving parts. 
  • Sharp with a good sense of humor. 
  • Able to maintain a positive attitude and provide a high level of service.
  • Intuitive. Able to anticipate problems before they arise.
  • Innovative, forward-thinking, and growth-oriented.
  • Exceptional organization and communication skills.

Experience in the real estate industry is a plus but not required.

You’ll need to be experienced with these tools:

  • Infusionsoft — highly proficient with this or another type of CRM.
  • WordPress
  • Google Suite
  • Calendaring app such as Schedule Once, Calendly

Position Details

  • The position will be 40 hrs per week.
  • This is a 1099 contractor position.
  • You must be available during morning hours (beginning approximately 9:00 am eastern time).
  • The starting pay rate for this position is $20/hr. 
  • This is a long term (3+ years) position.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Karen Coffey directly.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Karen Coffey position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with managing Facebook groups.  (black font, Verdana, 3 sentences)
  • Paragraph #2: What you see yourself doing 3 years from now. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of experience with implementing and managing Infusionsoft campaigns (or using another CRM tool for campaigns).  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your ideal working schedule, and why a new position interests you. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

1)  The name of Karen’s Coffey’s upcoming book from her website.

2)  a closing salutation including your name, email address, and phone number

Be sure to attach a resume.  Thanks!

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Virtual Office Assistant $20 hr

20-25 hrs – growing to full time

 

Please Note:  This job is being posted on behalf of Integrity Marketing Solutions (https://www.integritymarketingsolutions.com/)  by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Jennifer Campbell is the CEO & Co-Founder of Integrity Marketing Solutions. Through their coaching and technology, attorneys can finally transform their practice to become a digital-first law firm. They provide their clients with cutting-edge marketing technology along with the business, sales and mindset coaching needed to create their extraordinary transformation in their law firms.

We are seeking a competent, organized, and detail-oriented Virtual Assistant who is able to work diligently and autonomously. You must have strong communication skills to organize and manage projects and timelines, coordinate daily tasks and to-do lists, and to create a structured work environment for our entrepreneur and team members. 

As a Great Assistant, you will be working closely with Jennifer and the team, handling a variety of responsibilities ranging from office administration, marketing, client onboarding using a CRM, pulling client success metrics for review, and assisting team members with a variety of different tasks. 

You will be a key part of the team and should be someone who is tech-savvy, learns quickly and is friendly, compassionate, and personable, with the ability to build relationships quickly.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • are tech-savvy and a quick-learner
  • are a proactive problem solver – someone who comes to the table with solutions
  • have exceptional organizational skills with a proven track record of attention to detail
  • are a quick learner & don’t need things explained repeatedly (tasks, software, etc)
  • are conscientious with strong follow-through and strong work ethic
  • are reliable and compassionate – someone who really cares about what they do, the business they work for, and the people around them
  • work effectively without constant and direct supervision or guidance
  • have excellent communication skills – both verbal and written

Technical skills required:

  • CRM Experience (Greenrope & Lawmatics or a similar CRM software)
  • Google Suite
  • Teamwork (or similar PM tool)
  • WordPress (basic)

Knowledge of these tools is not required but very helpful!

  • Google Analytics
  • Yoast

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative experience (in a remote environment preferred).
  • The position will start out with 20-25 but could quickly move to full time with the right person (90 days)
  • Flexible hours between 8:00 am – 5:00 pm MST. You will have the flexibility to perform (non-client facing tasks) throughout the day.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Integrity Marketing Solutions (https://www.integritymarketingsolutions.com/) directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the  Integrity Marketing Solutions (https://www.integritymarketingsolutions.com/) position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with office administrative work and if you have digital marketing experience. (black font, Verdana, 3 sentences)
  • Paragraph #2:Tell me about your experience with working within a team and helping to support them with tasks? (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience onboarding clients, creating invoices and processing payments, and working in a CRM database. (please specify the CRM). (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, what do you see yourself doing 3 years from now and your availability from M-F 8:00 am – 5:00 pm MST time.  (black font, Verdana, 3 sentences)

One sentence closing salutation including your name, email address, phone number, and LinkedIn (if you have one). 

Be sure to attach a resume.  Thanks!

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Hilary Silver Enterprises, Inc

 

Virtual Administrative Assistant

10-20 Hours / $18 hr

Please Note:  This job is being posted on behalf of Hilary Silver Enterprises, Inc (https://hilarysilver.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Hilary Silver is the owner and CEO of Hilary Silver Enterprises. She is a Relationship & Intimacy Expert, Love Coach and Renowned Mentor to single successful women. She helps women love and respect themselves, know their worth and show up authentically, vulnerably and powerfully in their life and relationships.

We are seeking a rockstar Virtual Assistant who truly thrives in a fast-paced environment and can work efficiently and autonomously. You must be sharp and confident and ready to take full ownership of your role so you don’t need to be micromanaged. You must be assertive, open to direct communication, and not too emotionally sensitive (a no-drama personality type). 

As a Great Assistant, you will be Hilary’s gatekeeper, proactively anticipating her needs and handling a variety of responsibilities including creating systems and processes, managing email inbox and calendar, invoicing, scheduling travel, data entry/spreadsheet creation, social media management (managing Facebook groups, creating posts, editing, and posting videos), and other various tasks. 

You will be a key part of the team and should be someone who is internally motivated, highly organized, and can easily create digital systems, processes, and structures to help Hilary and her team work more efficiently. 

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • a self-starter and a go-getter, someone who knows their stuff and stops at nothing to get it done!
  • adaptable – able to demonstrate flexibility in the face of change
  • exceptionally organized with extreme attention to detail
  • exceptional listening skills with the ability to understand the vision or task without the need to go over it numerous times
  • tech-savvy with the ability to learn new software and tools quickly
  • works effectively without constant and direct supervision or guidance
  • proactive and always thinking ahead, anticipating situations before they happen
  • confident, yet humble – someone who is drama free!
  • prompt and conscientious with very strong follow-through skills – always meeting deadlines

Technical skills required:

  • G-Suite
  • Schedule Once (or another calendar software)
  • Microsoft Suite (PowerPoint and Excel)
  • Canva (or another graphics creation program/software)
  • Social Media for Business (Facebook, Instagram, Youtube)
  • WordPress (basic skills)
  • Basic video editing (iMovie or Camtasia) 

Knowledge of these tools is not required but very helpful!

  • Ontraport
  • Podio
  • Kajabi

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 10-20 hours per week, but could quickly move to more hours with the right person.  
  • Flexible hours between 8:00 am – 5:00 pm MST. Morning hours are needed to check emails, create to-do lists and to get the day started, with availability for periodic check-ins.  You will have the flexibility to perform (non-client facing tasks) throughout the day.
  • On occasion, you may be needed to check in on a weekend or during off hours.
  • The pay rate for this position is $18/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.
  • Must own and work on a MAC. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Hilary Silver Enterprises, Inc directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Hilary Silver – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience creating systems/processes, if you own a Mac, and what your availability is throughout the workday. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of a time you were proactive and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Please rate your level of experience from 0-10 with 10 being advance in Google Suite, video editing (iMovie or Camtasia or something similar), WordPress, and Microsoft PowerPoint and Excel. Tell us about your experience with creating and presenting PowerPoint presentations and working with Excel formulas, tables, and charts. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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Virtual Assistant to the CEO

25 hrs/week growing to full time

Please Note: This job is being posted on behalf of Wingman LLC by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Wingman LLC provides coaching, mentorship, culture development, sales team development and performance financial products to help businesses grow.

We’re seeking a strong, Great Assistant to support our Founder and CEO.  Joshua’s Great Assistant will be someone who shines in stepping up and taking on the responsibility of managing his calendar and keeping him on track.  You’ll need to be a strong gatekeeper and have a passion for supporting a CEO who’s extremely busy. This might look like you texting him two to three times to let him know when he has to be at another meeting, or when he has an engagement.  

Additionally, a key responsibility will be to handle all of Joshua’s travel, being able to learn his quirks and preferences, along with going with the flow and changing at the last minute when necessary. 

Other responsibilities will include creating to-do lists and managing tasks, bookkeeping, overseeing projects and following up with team members to ensure everyone stays on track, creating processes and procedures, 

You’ll be in an exciting position to help the business grow and bring efficiency and order to a sometimes chaotic world.  You must be passionate, resilient, self-sufficient, detail-oriented, highly organized, and steadfast in your own values. We’re looking for a proven executive assistant who’s unflappable, proactive and dedicated. 

The position will start at 25 hrs/week and will most likely grow to full time in a few months.

You’ll need to be experienced with these tools:

  • Excel
  • Calendar management
  • CRMs (Salesforce, Infusionsoft, Hubspot, etc.)
  • Social Media posting — LinkedIn, FB

Position Details

  • This position is a 1099 contractor position.
  • You must have at least two years Administrative Assistant experience
  • The pay rate for this position is $19/hr. 
  • This is a long term (3+ years) position.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Wingman LLC directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Wingman LLC Virtual Assistant Position”.

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience supporting a C-level professional.  (If you have remote experience please mention it here). (black font, Verdana, 4 sentences)
  • Paragraph #2: Your experience with managing your manager’s calendar and time and how you were effective in keeping him/her on track. (red font, Verdana, 4 sentences)
  • Paragraph #3:  Please rate your level of experience from 0-10 (10 being an expert) with Excel, Quickbooks and a CRM.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working and why you’d like to devote your time to this position. (black font, Verdana, 3 sentences)

Finally, please provide a closing salutation including your name, email address, and phone number.

Be sure to attach a resume.  Thanks!

________________________________________________________________________________________________

 

Virtual Administrative Assistant

20 + Hours – Potential Full Time

Employee Position + Benefits 

Please Note: This job is being posted on behalf of Ethan Lieber (www.latchel.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Latchel, Inc. supports property management companies and landlords across the US. Our primary service troubleshoots and dispatches 24/7 emergencies for property managers. We use a combination of people and software to coordinate maintenance more efficiently with a superior tenant experience. We are a 100% remote team so everyone is expected to be autonomous and self-motivated. We invest heavily in making our remote culture feel like a connected team and also invest in making your workspace the most effective you can be.

We’re looking for a virtual assistant who is self-sufficient, is incredibly organized and has excellent follow through skills. You must have exceptional customer service skills and be someone who deeply cares about the company, team and clients.  Some of your responsibilities will be managing our calendars, schedules, and emails, creating to-do lists and managing tasks, preparing meeting agendas, overseeing projects and following up with team members to ensure everyone stays on track, creating processes and procedures, researching potential business partners, reaching out to customers to schedule check-ins, updating our P&L spreadsheet, onboarding new hires, maintaining employee documentation, being the initial point of contact for employees, planning and organizing employee retreats and events, sending care packages, gifts and thank yous, and handling a variety of other administrative tasks.

In addition to the above, the successful candidate must possess the following experience/qualities:

  • ability to always be one step ahead, preempting our entrepreneurs needs and the needs of our clients
  • ability to juggle multiple priorities seamlessly
  • exceptionally organized with great attention to detail
  • excellent communication skills – both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills
  • always meets deadlines, is proactive, responsive and accountable
  • takes the initiative and is consistently looking to improve processes/systems
  • innovative, forward-thinking, with a very strong work ethic
  • caring, dedicated, and loyal
  • basic Human Resource and Project Management experience

You’ll need experience with the following tools:

  • Google Suite
  • Mailchimp
  • JIRA/Confluence (or a similar Project Management tool)

Experience in the following is helpful but not required:

  • Pipedrive / Hubspot (or a similar CRM software)
  • Trello
  • WordPress
  • Zendesk
  • Slack

Position Details

  • This is an employee position. Partial benefits are provided for part time employees, once full time you will receive full benefits: Health, Dental, Vision, PTO, 401K with match.
  • The position will start with approximately 20-25 hrs per week with the potential to increase to full time with the right person and as the position grows.
  • Morning hours are needed to get the day started, then a flexible schedule to perform tasks, however, you must be available during normal business hours from 8-6 PST.
  • Periodic check-ins may be needed during off hours.
  • The starting pay rate is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) employee. 

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Latchel, Inc. directly, doing so will disqualify your application.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Latchel, Inc. Administrative Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi there, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant and managing your boss’s tasks, calendar, schedule, to do lists, and email inbox. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your project management experience with managing your boss’s and teams timelines and deadlines, and your Human Resources experience and the type of tasks you performed in this role. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us about your client management and customer service skills and what makes them exceptional. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Your level of proficiency from 0-10 (0 being the lowest) with Google Suite, Mailchimp and JIRA or Confluence (or a similar Project Management tool) and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please provide the link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________

Virtual Administrative Assistant

10-20 + Hours

Please Note:  This job is being posted on behalf of John Fox (https://root-nyc.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

John Fox and Sadeq Ali are the founders of Root NYC, a technology company based in NYC and Bengaluru, India. Root NYC is focused on testing, incubating and launching promising products and tech-driven companies across various industry verticals and technology stacks and founded on the thesis that Code Velocity is the core metric that drives success and failure in the information age. 

In this position, you will be responsible for assisting our founders with their calendars and scheduling, creating and maintaining to-do lists and ensuring they stay on track, managing invoices and payments, tracking weekly deliverables for them and the team, onboarding new contractors and employees, facilitating team meetings, develop and maintain systems and procedures, manage project timelines and handling a variety of administrative tasks. You must be flexible, organized and extremely detail oriented with the ability to solve problems on your own, quickly and efficiently. We are looking for someone who is very tech savvy, can anticipates future issues & plan their work  accordingly. 

The ideal candidate will be someone who is committed, can take ownership of a task, adapts easily to systems and is eager to take on new responsibilities.

Our position may be a good fit if you:  

  • can prioritize tasks and plan ahead
  • have the ability to anticipate something that is needed before it’s delegated
  • are a quick learner & don’t need things explained repeatedly
  • have exceptional communication skills – both written and verbal
  • have outstanding customer service skills
  • are accountable and conscientious with strong follow-through and excellent judgment skills
  • have effective time and task management skills
  • are hardworking, resourceful, flexible, and have a strong work ethic!
  • are highly motivated, friendly, and easy going
  • can multitask and juggle several things at once
  • have project management skills

Technical skills required:

  • Asana
  • Quickbooks
  • Office – Visio, Powerpoint and Excel
  • Google Suite

Knowing these tools will be helpful:

  • MailChimp
  • Squarespace (or a similar website tool)
  • Basecamp
  • Jira
  • Trello
  • Slack

Position Details

  • This position is a contractor (1099) position.
  • The position will start out with 10-20 hours per week, but could move to more hours with the right person and as the need arises. 
  • Flexible hours, however, the Root NYC team is located in both the EST and IST (India) timezones so it is imperative that you are flexible as you will need to be available for periodic check-ins with our team members across several timezones. There will be days you will need to be available during very early/late hours or on weekends. Non-facing client tasks can be done during flexible hours set by you.
  • The pay rate for this position is $19/hr. 
  • We’re looking for someone to become a long term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Root NYC or John Fox and Sadeq Ali directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Root NYC position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with as an administrative assistant and the type of tasks you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: How you would rate your technical skills and knowledge (on a scale of 0-10 with 0 being the lowest) and your level of proficiency from 0-10 (0 being the lowest) with Asana, Quickbooks, Microsoft Visio, Powerpoint, Excel and Google Suite. Please provide a brief synopsis of your experience using these tools. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your experience in project/team management and managing your boss/team’s daily deliverables. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working (if you are, please indicate if you plan to leave for this position), the hours and days you are available to work (include the time zone) and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • A closing salutation including your name, email address, and phone number. If you have a LinkedIn account please provide your profile link.

Be sure to attach a resume.  Thanks!

_______________________________________________________________________________________

Dr. Leslie Blevins

Virtual Administrative Assistant

10-20 + Hours

Please Note: This job is being posted on behalf of Dr. Leslie Blevins (enildaclinic.com) and by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants. 

Dr. Leslie Blevins is a psychologist specializing in child psychology, parenting leadership, behavioral health for adults, and physician wellness. She is passionate about helping children and families maximize their health- both physical and behavioral. Her therapy model is focused on ACT (Acceptance and Commitment Therapy) which is about honing in on your values and developing behaviors that help you live the life that you want intentionally.

We are looking for a virtual assistant who can enthusiastically incorporate the ACT model into their work and personal life. You must be passionate, resilient, self-sufficient, detail-oriented, highly organized, and steadfast in your own values. As Dr. Blevins assistant you will need to be one step ahead of our her, preempting her needs and acting as her gatekeeper, reminding her of appointments and deadlines, and ensuring that she stays on track and organized.

Some of your daily responsibilities will be managing Dr. Blevins emails and calendar, working with patients, returning their calls, ensuring that their paperwork is completed, scheduling appointments, screening them and referring them as necessary, working with insurance companies and resolving issues, posting to our Facebook page, billing, event planning, scheduling networking meetings. using data collection systems to meet the practice’s goals, uploading patient paperwork in the EHR (electronic health record), transcribing psychological testing reports and formatting them into a template, creating systems and processes, and supporting Dr. Blevins in a variety of administrative tasks helping her to get things done effectively and efficiently.

You will be working closely with highly sensitive and emotional issues so you must have a passion for helping others, with the ability to demonstrate empathy and compassion yet be steadfast and firm keeping things on track and running smoothly.

In addition to the above, the successful candidate must possess the following qualities:

  • confident, friendly, and self-motivated
  • works effectively without constant and direct supervision or guidance
  • strong initiative to take on projects and tasks without being asked
  • exceptional communication skills – both written and verbal
  • reliable, hardworking, with a very strong work ethic
  • strong client and customer service skills
  • resourceful, efficient and flexible
  • effective time and task management skills
  • conscientious with strong follow-through and excellent judgment skills

You’ll need experience with the following tools:

  • Microsoft Office (Word, Excel, Office Publisher)
  • Google Suite
  • Facebook (managing a business page)
  • Facebook Ads

Position Details

  • This position is an employee position. There are no health benefits with this position. Other benefits include: a work laptop, cell phone stipend and performance bonuses. Additional benefits may be provided per assistant’s state law and can be discussed during the hiring process.
  • The position will start with 10-20 hours, however during the first few weeks of training you may have more hours. As the practice grows in the coming months the hours will increase to 30-35 hour per week.
  • Flexible hours between 8:00 am – 6:00 pm PST. You must be available in the morning hours for patient calls and to get the day started. Tasks that do not require client or vendor interactions can be done during flexible hours. 
  • Periodic check ins throughout the day will be needed, with some check ins during off hours as needed.
  • The pay rate for this position is $18/hr, with a performance increase in 6 months.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Dr. Leslie Blevins directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Dr. Leslie Blevins Virtual Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed), and how you will confidently ensure that you keep Dr. Blevins on track and organized. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience with working with highly sensitive and emotional situations, how you’ve shown empathy during these situations yet were firm and steadfast in your interactions keeping things running smoothly and not allowing yourself to get emotionally involved. (red font, Verdana, 3 sentences)
  • Paragraph #3:  Your level of proficiency (beginner, immediate, proficient) with Microsoft Suite (Excel, Word and Office Publisher), G-Suite, Facebook Business page and Facebook Ads, and in what capacity you used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in pacific time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

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On-Site / Virtual Assistant 40+ hrs/week

Employee Position + Benefits $29/Hr

Please Note: This job is being posted on behalf of James “Jeff” Peoples (https://www.windowbook.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants.

Jeff Peoples is the CEO and Founder of the software company Window Book, Inc. and Peoples Realty. Window Book develops and sells software to companies that mail or ship packages so they can get the best rates, get better delivery service, reduce labor costs, improve the productivity of the existing workers, reduce regulatory compliance issues and enable workers to do higher value work. Our clients produce half of all the mail delivered in America and have shipped billions of dollars in parcels.

The position available is for an experienced executive/personal assistant who will be working 60% remotely and 40% onsite in our Cambridge Massachusetts office.

We’re looking for an executive/personal assistant who is a strong, confident, highly organized “chief of staff” type of assistant to take the lead in advancing projects and tasks across the spectrum of the CEO’s business and personal responsibilities. You will be the right-hand person to our CEO, having daily working meetings with him where you will focus on top priority projects, clarify objectives and outlines, and report project progress, updates and completions.  You will be the point person for optimizing processes, following up with projects and team members, and delegating tasks to ensure that projects are completed successfully and on time. You must be comfortable speaking up and clearly communicating any issues immediately to the CEO ensuring that the tasks and team stay on track. You must have the courage and ability to fail, learn, and admit your mistakes in order to become a better and more effective person. You must be driven by the mindset of “accomplish on their own or delegate and manage.”

As our executive/personal assistant, some of your responsibilities will include calendar and travel management, expense reporting, scheduling, email management, office maintenance, building maintenance and various office and administration management tasks. The right candidate will have strong project management and delegation skills to utilize the available resources to complete these tasks and give excellent reporting on accomplishments and challenges. You will be assisting with moving business plans forward (growing business and finding investors), assisting in coordinating family and estate projects and overseeing the maintenance and small repairs of the office building.

In addition to the above, the successful candidate is one who possesses the following qualities:

  • ability to collaborate with team members and contractors
  • a self-starter who is self-efficient and able to work independently
  • a proven track record of attention to detail
  • strong writing skills, particularly the ability to extract tangible, measurable goals from complex concepts and communicate them effectively to other team members
  • a proactive problem solver – someone who comes to the table with solutions
  • experienced with coordinating and delegating many moving parts/projects
  • innovative, forward-thinking, growth-oriented, with a strong work ethic
  • conscientious, reliable, hardworking, flexible and responsive
  • exceptional time management and task prioritization skills
  • assertive, yet diplomatic in communication style
  • ability to delegate effectively, manage consistently, and hold employees and subcontractors accountable
  • highly professional with the ability to be discreet with sensitive and confidential information

You’ll need experience with the following tools:

  • Outlook (Calendar and email)
  • Gmail
  • Microsoft Office 365 – Word, Excel

Being familiar with the following tools will be helpful!

  • CRM Software
  • Slack
  • Trello

Position Details

  • This position is an employee (W2) position with comprehensive benefits (health, dental, 401K, PTO, sick time, holidays, internet and phone stipend, and PC provided).
  • Minimum 5 years of executive administrative assistant experience supporting a top-level executive.
  • Minimum 5 years of Project Management experience in a fast paced environment.
  • The position is 40+ hours per week. 15-20 hours will be needed onsite (Cambridge Massachusetts office) with the remaining hours being remote.
  • You must be available to work and have meetings between the hours of 9:30 am to 2:30 pm est, with flexible hours to handle projects and tasks.
  • Occasional weekends may be needed.
  • You must be available for periodic check-ins throughout the day and off hours as needed.
  • The pay rate for this position is $29/hr.
  • We’re looking for someone to become a long-term (3+ years) employee.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Jeff Peoples or Window Book directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in Jeff Peoples – Window Book Executive Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an executive/personal assistant for a CEO (include the # of years) and the type of tasks you managed. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about a time that you had the courage to fail, learn, and admit a mistake at work and how you became better because of it. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your project management experience (include the # of years), the type of projects you managed, how you managed timelines, and delegated tasks to team members, and the type of progress updates you provided to your Boss/CEO. (blue font, Verdana, 4 sentences)
  • Paragraph #4:  If you are/are not currently working, the eastern time hours and days you are available to work from home and in the office located in Cambridge Massachusetts, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume.  Thanks!

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